Property Management Assistant

On behalf of our client, we are looking for a Property Management Assistant at 80% to strengthen their team.

Your main responsibilities

• Ensure the administrative management of a portfolio of buildings
• Manage leases: drafting, renewals, terminations and amendments
• Monitor tenant move-ins and move-outs as well as condition reports
• Write and handle correspondence with tenants, owners and suppliers
• Ensure the administrative follow-up of rental files
• Track rents, payment defaults and recovery procedures
• Follow up on litigation files in collaboration with the relevant contacts
• Handle complaints and ensure their follow-up
• Manage claims administratively and coordinate with the various parties involved
• Check and process invoices
• Keep files updated and manage documentation
• Provide daily support to managers in managing their portfolio
• Participate in various administrative tasks related to the day-to-day management of buildings

Your profile

• Commercial, administrative or real estate training
• Proven experience in a real estate agency in Switzerland, ideally as a management assistant
• Good command of administrative lease management and portfolio monitoring
• Experience in handling litigation, arrears and/or debt recovery
• The federal property manager certificate or an equivalent qualification is an asset
• Excellent command of French, both spoken and written
• Good knowledge of common IT tools; knowledge of Quorum is an asset
• Organisational skills, rigour and excellent priority management
• Autonomy, responsiveness and ability to assert oneself diplomatically
• Excellent interpersonal skills and service orientation
• Discretion, reliability and team spirit

We offer you

• A varied and responsible role
• A human-scale working environment
• Close collaboration with an experienced team
• A stable position offering the possibility to invest sustainably within the organisation

We look forward to receiving your application.