Kanton Zürich
Zürich
11 hours ago
Administrative Secretary 40 - 80%
- 08 May 2026
- 40 – 80%
- Zürich
About the job
Administrative Secretary 40 - 80%The Technical Vocational School Zurich TBZ is a centre of expertise for basic and continuing education in the fields of automotive technology, information technology, electrical/electronics, event technology and optometry.
Over 3600 learners are taught by around 200 teachers.
To strengthen our school administration team, we are looking for a motivated and committed individual to start immediately or by arrangement.
Your tasks
- Support of the secretariat in administrative and organisational matters
- Handling correspondence (email, telephone, counter) as well as general secretarial duties
- Organisation and administrative preparation of meetings (invitations, agendas, room reservations, minute-taking and action item management)
- Collaboration in the organisation of timetable changes, courses and events
- Support in school administrative processes (e.g. certificates, qualification procedures, data maintenance)
- Collaboration in personnel administration (e.g. entries and exits, changes, administrative coordination)
- Support in the recruitment process (appointment organisation, communication with applicants, obtaining documents)
- Assistance in organising internal events
- Collaboration in room management
- Maintenance and management of documents, templates and filing (SharePoint/DMS)
- Support in projects and process optimisation in the administrative environment
- Contact person for internal and external stakeholders
Your profile
- Completed commercial basic training EFZ
- Several years of professional experience advantageous, ideally in a school secretariat
- Very good knowledge of Microsoft 365
- Openness to new school software
- Independent, structured and reliable working style
- Organisational talent as well as high service orientation
- Teamwork skills, flexibility and resilience
- Very good knowledge of German
- Enjoy working in a dynamic school environment and contact with different stakeholders
Our offer
- Meaningful activity in an important educational environment with varied and interesting tasks
- Stable job in the public sector with long-term prospects
- Attractive employment conditions according to cantonal guidelines
- Appreciative working culture with flat hierarchy and open communication
- Targeted training opportunities and support in professional development
- Central location in Zurich just a few minutes’ walk from Zurich main station
Application
For questions about the advertised position, Sabine Kuhn, Head of Central Services (Tel. 044 446 96 01 / Email sabine.kuhn@tbz.zh.ch) will be happy to assist you.
Further information about our school can be found at www.tbz.ch.
