Medical Secretary - 100%

About the job

Company Description

With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a reference institution at both national and international levels. To learn more about our institution, take a few minutes to view our 2025 retrospective by clicking here .

The position is attached to the Diagnostic Department . This department, composed of nine medical services, is tasked with providing diagnoses, therapeutic products, therapeutic procedures, and specialised clinical consultations of high medical quality, within the shortest possible time and at an acceptable cost, to guide patient care and contribute to therapeutic decisions and actions.

The Clinical Pathology Service ensures a diagnostic clinical activity , mainly on tissues from biopsies or surgical specimens. This activity thus helps guide patient care and makes a major contribution to therapeutic decisions. Through performing medical autopsies and its research and development activities, the service contributes to understanding the pathophysiological mechanisms involved in lesion processes. The service also has research and teaching missions.

Job Description

As part of your role, you will manage the administrative handling of pathology examination requests addressed to the service, from their receipt and registration to the transmission of results and follow-up of additional requests, in collaboration with medical and medico-technical teams.

You ensure the completeness and consistency of information, the reliability of patient identification, and the traceability of requests, in compliance with procedures and confidentiality rules.

You handle telephone calls, emails, and letters addressed to the service, participate in formatting medical reports, and ensure their secure transmission to the relevant recipients.

You also contribute to preparing files for multidisciplinary meetings, managing second opinion requests, and tracing diagnostic materials.

You work within a team of 9 colleagues, under the supervision of the medico-administrative manager, to guarantee the continuity of all medico-administrative workflows, the quality and standardisation of practices, adherence to deadlines, and effective priority management.

Qualifications

You hold a Federal Certificate of Capacity (CFC) and/or, ideally, a diploma as a medical secretary or equivalent administrative training.

You have at least two years of experience in a secretarial role, ideally in a medical, hospital, or laboratory environment. A good command of medical terminology and a keen interest in the diagnostic field are expected.

You possess excellent command of the French language, both spoken and written. Basic knowledge of English and German is an asset.

You are proficient with common IT tools (Microsoft 365) with a standard ECDL level for Word, Excel, and PowerPoint, and an advanced level for MS Outlook. You are also comfortable using multiple information systems. Knowledge of HUG institutional tools, notably DPA and DPI, as well as laboratory management systems, is an advantage.

You demonstrate rigour, precision, autonomy, and excellent organisational skills. You can manage several activities simultaneously, identify priorities, and adapt to the demands of a demanding hospital environment.

Your team spirit, interpersonal skills, sense of responsibility, and vigilance regarding confidentiality, identity vigilance, and data protection are essential for this role.

You are motivated to contribute to the efficiency, quality, and excellence of the Clinical Pathology Service’s missions, for the benefit of patients and all staff, in a key position within an interprofessional team composed of administrative staff, laboratory technicians, doctors, researchers, and others.

We offer a stimulating work environment within a dynamic team and close collaboration with medico-technical professionals, where you will have the opportunity to develop your skills and contribute to the excellence of the service’s performance and organisation.

We are committed to supporting your professional development and valuing your contribution.

Additional Information

• Start date: 01.01.2027 or to be agreed
• Number of positions: 1
• Work rate: 100%
• Job class: 09
• Contract: 6-month fixed-term contract, with prospects for conversion to a permanent contract (CDI)
• Application deadline: 23.11.2026
• Contact for information: Ms E. Namer, medico-administrative manager at the Clinical Pathology Service, elodie.namer@hug.ch

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of diplomas and certificates required for the position, and the last 2 work certificates.

This announcement is addressed equally to women and men.

Committed to fighting unemployment, the HUG encourage applications from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.