Receptionist & Administrative Secretary in a Notary Office (m/f/d) 90-100%

For our client, a human-sized notary office located on the left bank of Geneva, we are looking for a

Your tasks

• Physical and telephone reception of clients (managing the switchboard, preparing meeting rooms, serving refreshments, maintaining order in reception areas)

• Administrative processing and legalisation of documents (legalisation of signatures, certified true copies, deposits and procedures related to apostilles)

• Management of mail and emails (receiving, opening, processing and distributing mail, managing the office's emails, researching and transmitting information related to notarial files: wills, marriage contracts, etc.)

• Preparation of notarial formalities (compiling files for the Land Register, the Commercial Register and the Cantonal Tax Administration)

• Administrative and accounting follow-up (processing and checking deed taxations, printing and scanning invoices, entering supporting documents for accounting, managing petty cash, monitoring receipts and simple invoicing)

• Document management and archiving (updating tracking tables on Excel, preparing and organising archives)

• Office supplies management (stocking and monitoring office supplies, managing the office equipment)

• Versatile administrative support (various administrative procedures, use of accounting software, occasional assistance to the team as needed)

Profile sought

• English level B2 minimum (reception, correspondence and telephone); another language is a plus

• Proven experience in the notarial or legal field

• Proficiency in Microsoft Office suite (Word, Excel, Outlook)

• Impeccable spelling

• Neat presentation, appropriate for the environment of an office

Working conditions and benefits

• Salary paid over 13 months

• 90-100% contract to be discussed (40h/week for 100%)

• Working hours: 8am-12pm, 1pm-5pm

• Underground parking available

• Nice cafeteria, equipped kitchen, coffee machine, microwave

• Pleasant environment, easily accessible by public transport and close to the motorway

Interested? We are now awaiting your complete application (CV, cover letter, certificates and diplomas).