Stiftung für das Kunstmuseum Basel
Basel
5 days ago
Executive Assistant (100%) - Canton Basel-Stadt
- 26 March 2026
- 100%
- Permanent position
- Basel
Job summary
Join us as a Director's Assistant, supporting operations and administration. Embrace a dynamic work environment with growth opportunities.
Tasks
- Assist the director in administrative and operational tasks.
- Manage correspondence, calendar, travel, and meetings.
- Create presentations and support projects as needed.
Skills
- Minimum five years of experience in a similar role required.
- Strong organizational and communication skills essential.
- Proactive, flexible, and able to prioritize effectively.
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About the job
Support for the Director: In this central role, you support the director in administrative and operational matters. You act as the interface between the director and the management team as well as external stakeholders.
Administration: Your tasks include triaging and handling incoming and outgoing correspondence in German and English, monitoring pending tasks, managing the calendar, organizing business trips, and arranging internal and external meetings.
Project-related support: Editing texts, creating presentations, and, if necessary, collaborating on projects are also part of your responsibilities.
Experience: You have at least five years of professional experience in a similar position. You feel comfortable in a dynamic environment, are resilient, and know how to set priorities.
Personality: You act proactively, work efficiently, are flexible and resilient. You are discreet, organized, have a quick grasp, a structured and independent working style, as well as a good sense of humor.
Education: You have completed commercial vocational training and ideally further training as an executive assistant.
Language: Solid oral and written German and English skills are required. French skills are an advantage. You communicate fluently, factually, and appropriately with various interest groups.
Renate Wagner
Head of Strategy and Program
Tel. +41 61 206 63 19
Melanie Roth
Head HR Business Partner
Tel. +41 61 206 62 11
