Administrative and Financial Manager at the Real Estate Department – 80% to 100%

About the job

Company Description

With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a reference institution at both national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here .

The position is attached to the Real Estate Department (DI). This department's mission is to define a strategy for the real estate portfolio, to develop coherence in the monitoring of major projects according to the 2022-2040 hospital master plan in close partnership with the main State services attached to the Department of Territory, the Department of Infrastructure, and the Department of Health, to optimise the monitoring of surfaces and future planning, while ensuring the smooth running of services. More than 230 professionals carry out their missions daily with constant demands for excellence, a sense of service, and environmental responsibility.

Job Description

Reporting to the administrative and financial manager of the DI, you will ensure the day-to-day administrative and financial management of the department. You will handle routine orders and administrative requests of the department. You will also manage market orders and their follow-up.

You will ensure the monitoring and processing of open orders and disputed invoices, liaising with suppliers and the relevant services, and take charge of the administrative management of claims.

You will process expense reimbursements for employees and ensure the accounting of timesheets and the preparation of sector accounts.

You will support the various sectors of the department in their requests and orders, advising them and ensuring the follow-up of their processing.

You will handle contract requests, in coordination with the contract manager, and contribute to the continuous improvement of the administrative and financial processes of the unit as well as to the updating of procedures.

Qualifications

You hold a gymnasium or professional maturity diploma supplemented by continuing education in accounting or management or an equivalent qualification. You have proven experience, ideally 3 years, in a similar administrative and financial role.

You possess good knowledge of ordering, invoicing, and accounting processes.

You are comfortable with the usual IT tools of the function (MS Office, including good mastery of Excel, and ERPs). Knowledge of HUG software (CEGID, ServiceNow) is an asset.

Organised, rigorous, and reliable, you know how to manage several tasks or files simultaneously, meet deadlines, and take necessary initiatives.

You appreciate teamwork and contact with a variety of interlocutors (suppliers, internal and external partners), with whom you develop constructive relationships.

You demonstrate flexibility and a good sense of service and have a sense of confidentiality.

Additional Information

• Start date: to be agreed
• Number of positions: 1
• Activity rate: 80% to 100%
• Job class: 14
• Contract type: 36-month fixed-term contract
• Application deadline: 20.09.2026
• Contact for information: Mr J. Mercier, administrative and financial manager at the DI, jonathan.mercier@hug.ch

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of diplomas and certificates required for the position, and the last 2 work certificates.

This announcement is addressed equally to women and men.

Wishing to engage in the fight against unemployment, the HUG encourage applications coming from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.