Medical Secretary for the Paediatric Surgery Unit

About the job

Administration

Medical Secretary for the Paediatric Surgery Unit

To complete its team, the Paediatric Surgery Unit is looking for a medical secretary at a 90% workload, on a permanent contract. The starting date is scheduled for 1 December 2026 or to be agreed.

Context

The Lausanne University Hospital (CHUV) is one of the five Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, CHUV plays a leading role in medical care, medical research and education.

Within the Woman-Mother-Child Department (DFME), the Paediatric Surgery Service offers comprehensive and multidisciplinary care for children aged 0 to 18 years. It works closely with other services in the department, including neonatology, paediatrics, adolescent medicine, gynaecology and obstetrics.

Mission

• You ensure the production, management and transmission of medical documents and information, both internally and externally
• You handle the billing of medical reports according to TARDOC rules and the processing of AI and insurance requests
• You efficiently manage the organisation of the unit’s consultation and provide administrative support to the responsible physician
• You ensure the telephone availability of the unit and manage various communications, including emails
• You coordinate the follow-up of patient care requests, in collaboration with the nursing and medical teams
• You manage patient files, including their preparation and monitoring of deadlines related to discharge letters
• You actively contribute to the quality, development and continuous improvement of the unit’s services.

Profile

• You hold a medical secretary qualification and/or a commercial employee CFC, or an equivalent recognised title
• You have professional experience in a hospital environment and master medical terminology
• You have excellent command of French and spelling
• You demonstrate rigour, organisation and a good sense of priorities
• You are flexible, attentive, discreet and autonomous, and appreciate teamwork and mutual support
• You know how to work effectively in a demanding and sustained environment
• You are proficient with common IT tools (MS Office) and, ideally, CHUV’s IT tools.

We offer

Becoming a collaborator at the Lausanne University Hospital means benefiting from:

• First-class social benefits, 20 days paternity leave and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th month salary and 25 days of holiday per year
• A right to a minimum of three training days per year, with access to a varied offer within the CHUV Training Centre and partner training centres of the Canton of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighbourhoods for people relocating to Switzerland from abroad
• Social, cultural and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles and discounts on the purchase of electric bikes)
• Hotel-quality staff restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Ms Vicky Siegfried, Head of Secretariats & Desks Unit, tel.: 079 556 44 93

As all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the announcement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you cannot apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70

As part of the recruitment process for this position, if hired, you will be required to provide an original criminal record extract. You will also be asked to present your original diplomas and an identity document.

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and prevent any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly by them on our recruitment platform are not accepted and cannot be invoiced. Thank you for your understanding.