HR Assistant for the Women-Mother-Child Department

About the job

Administration

HR Assistant for the Women-Mother-Child Department

To ensure the administrative support of the HR team of the Women-Mother-Child Department (DFME), we are looking for an HR assistant with a workload of 70% to 100%, on a permanent contract. The starting date is scheduled for 1 January 2027.

Context

The Lausanne University Hospital (CHUV) is one of the five Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, CHUV plays a leading role in medical care, medical research and education.

The Women-Mother-Child Department (DFME) brings together the services of gynaecology, obstetrics, neonatology, paediatrics and child and adolescent surgery. Nearly 1,600 professionals work within this department, which cares for women throughout their lives, in gynaecological, obstetrical and psychosocial aspects, as well as children from birth to adolescence.

Mission

• You assist the HR advisers in the administrative management of employee files.
• You participate in the administrative steps of recruitment, carry out salary determination calculations and coordinate the preparation of employment files.
• You respond to questions related to time management as the departmental reference person.
• You ensure the monitoring of deadlines and the processing of administrative processes related to the employee life cycle, in connection with centralised HR administration.
• You keep tracking tables up to date, anticipate deadlines and ensure compliance with directives and procedures.
• You ensure the filing and archiving of documents related to the activity and participate in administrative quality controls.
• You contribute to various HR projects according to the department’s needs.

Profile

• You hold a Federal VET Diploma as a commercial employee or an equivalent qualification.
• You have initial experience in human resources, complemented by an HR manager certificate.
• You show a strong interest in administrative tasks and their proper execution.
• You possess excellent writing skills and demonstrate impeccable spelling.
• You master common office tools (Word, Excel, Outlook and PowerPoint).
• You demonstrate autonomy, organisation and a strong sense of service, and know how to manage priorities in demanding situations.
• You stand out for your proactivity, team spirit and flexibility in a complex and constantly evolving environment.

We offer

Becoming a collaborator of the Lausanne University Hospital means benefiting from:

• Top-class social benefits, 20 days paternity leave and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th salary and 25 days of holiday per year
• A right to a minimum of three training days per year, with access to a varied offer within the CHUV Training Centre and partner training centres of the Canton of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighbourhoods for people relocating to Switzerland from abroad
• Social, cultural and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles and discounts on the purchase of electric bikes)
• Hotel-quality staff restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Géraldine Ravy, Department HR Director, at +41 (0)21 314 37 03

As all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the announcement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you are unable to apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70.

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly by them on our recruitment platform are not accepted and cannot be invoiced. Thank you for your understanding.