HR Personal Assistant (m/f/d) with Responsibility for Payroll (60–80%)

About the job

Start: immediately or by arrangement

Who we are

Your tasks

HR Administration & Personnel Support

• Responsibility for the entire personnel administration along the employee lifecycle (entry to exit)
• Independent handling of entries, exits, and internal changes
• Creation and processing of employment contracts, contract changes, terminations, work certificates, and other HR documents
• Maintenance and management of personnel master data as well as electronic personnel files
• First point of contact for employees as well as external offices (phone, email, authorities)
• Creation of interim earnings and employer certificates

Payroll & Social Security

• Independent execution of monthly payroll accounting (Abacus)
• Ensuring correct, timely, and complete payroll processing
• Processing of all social insurances
• Contact person for employees regarding payroll and social insurance questions
• Collaboration with external partners such as insurance companies, pension funds, and authorities
• Ensuring compliance with all legal and regulatory requirements in the payroll area

Recruiting & HR Support

• Support in the recruitment process (advertisements, pre-selection of applicants, interview coordination)
• Participation in the recruitment of teachers and administrative staff
• Close cooperation with HR management in daily operations

Reporting, Systems & Processes

• Creation of HR reports, evaluations, and statistics
• Participation in the development and support of the time tracking system
• Active participation in HR projects and optimization of existing processes
• Attendance at HR meetings

Compliance & Quality

• Ensuring compliance with labor law, social security law, and internal guidelines
• Responsible and discreet handling of sensitive personnel and payroll data
• Contribution to the continuous improvement of efficient and high-quality HR processes

Your profile

• Completed commercial training and further education in HR (e.g., HR Assistant)
• At least 5 years of professional experience in HR, ideally with a focus on payroll
• Very good knowledge of Swiss labor and social security law
• Experience with Abacus is an advantage
• Very good MS Office skills
• Structured, precise, and independent working style
• High discretion, sense of responsibility, and strong service orientation
• Very good German, English, and French skills in spoken and written form at least at C1 level or native level

We offer

• A responsible and versatile position with high personal responsibility
• An international environment with exciting development opportunities
• A collegial, professional, and appreciative working environment
• Modern employment conditions and contemporary work tools
• Good social benefits

We look forward to receiving your complete application documents (CV, cover letter, diplomas, certificates, references, and for foreigners a valid residence and work permit in Switzerland) via the registration button below.