Executive Assistant 80 - 100% 80-100 %
Universität Bern
Bern
Key information
- Publication date:01 October 2025
- Workload:80 – 100%
- Place of work:Bern
Job summary
The University of Bern is a comprehensive university with eight faculties. Join our dynamic team at the IKIM Institute, where you can contribute to integrative medicine.
Tasks
- Support the director reliably in daily operations and administration.
- Maintain an overview of activities and enable proactive planning.
- Assist in managing personnel and finances with the university.
Skills
- Commercial training and several years of relevant experience required.
- Excellent MS Office skills and strong communication in German.
- Ability to work independently, prioritize, and adapt under pressure.
Is this helpful?
The University of Bern is a comprehensive university with eight faculties, around 150 institutes, and 9 inter- and transdisciplinary competence centers. The Institute for Complementary and Integrative Medicine IKIM meaningfully and solidly combines conventional medicine and complementary medicine in the sense of integrative medicine.
We are looking for an immediate or agreed upon start for a
Your tasks and competencies
- You reliably support and relieve the institute director in daily business and all organizational and administrative matters
- You maintain an overall overview of the business and enable forward-looking planning
- You manage personnel and financial matters in cooperation with the university
- You correspond independently and based on templates in German and English
- You provide administrative support for research projects and teaching and continuing education events
- You organize meetings, travel, and congress participation at home and abroad
You bring with you
- Commercial basic training
- Several years of professional experience in the above-mentioned tasks and competency areas
- Ideally a qualification as executive assistant or comparable further training
- Experience in the university sector is desirable
- You work independently, precisely, and efficiently, recognize priorities, and keep an overview
- You have a structured way of thinking and independently recognize upcoming tasks
- You are characterized by a high sense of responsibility, loyalty, and discretion
- You have very good knowledge of MS Office applications
- You communicate confidently in German and have good written and spoken English skills
- You have pronounced social and communication skills, resilience, and flexibility
We offer
- A varied, versatile, and responsible activity in a small team
- A collegial working atmosphere in an interdisciplinary environment
- Progressive working conditions and attractive remuneration according to cantonal regulations
- Catering options at the Inselspital staff restaurant or University of Bern cafeterias
Have we aroused your interest?
Further information from Prof. Dr. Ursula Wolf, email: ursula.wolf@unibe.ch , phone +41 31 684 15 50.
Please send your application documents in a PDF file (including cover letter, CV, and diplomas as well as the names of 2 references) by 31.10.2025 by email to: ursula.wolf@unibe.ch .
Applications that do not meet the requirements or are not submitted with all requested documents cannot be considered or answered.
