Document Manager

About the job

Document Manager – 100% (Fixed-term contract of at least 6 months)

Our recruitment agency, mandated by one of its clients, a major player in the Geneva medico-social sector, is looking for a Document Manager for a fixed-term contract of at least 6 months at 100%.

You will join an institution recognised for the quality of its support for residents and contribute to ensuring rigorous, secure document management that complies with regulatory requirements. This position is an opportunity to put your organisational skills and document management expertise to work in a demanding environment that upholds human values.

Your responsibilities

As a Document Manager, you will manage and monitor residents' files throughout their lifecycle, ensuring their quality, security and compliance.

In this capacity, your main responsibilities will be to:

• Manage document handling and archiving of residents' files, both paper and electronic formats.
• Ensure administrative quality, completeness and compliance of files.
• Develop, implement and update filing rules, document nomenclature and classification plans.
• Ensure compliance with legal, regulatory and institutional requirements regarding document retention, confidentiality and data protection.
• Guarantee traceability, accessibility and security of files throughout their lifecycle.
• Conduct regular checks on document quality and follow up on any anomalies with the relevant departments.
• Support and advise colleagues on best practices in document management.
• Participate in digitisation projects, optimisation and continuous improvement of document processes.
• Develop, update and improve procedures, guidelines and tools related to document management.

Your profile

You are recognised for your rigour, organisational skills and ability to structure information effectively in a demanding environment.

You hold the following qualifications:

• HES diploma, federal certificate or higher education in information management, archival science, document management, records management or an equivalent field.
• Alternatively, commercial training complemented by a recognised specialisation in document management or archiving.
• At least 5 years of proven experience in a similar role.
• Experience in a healthcare facility, nursing home, public administration or any environment subject to regulatory requirements is a real asset.
• Excellent mastery of document management, filing and archiving principles.
• Good knowledge of legal requirements related to document retention and data protection (LPD/GDPR).
• Proficiency in common office software tools.
• Ability to write procedures, formalise document standards and support their implementation.
• Excellent organisational, analytical and planning skills.
• High rigour, methodical approach and constant concern for quality.
• Sense of responsibility, confidentiality and professional ethics.
• Initiative and orientation towards continuous improvement.
• Ability to work independently while collaborating effectively with various stakeholders.
• Good interpersonal skills, service orientation and communication abilities.

What our client offers you

• A fixed-term contract of at least 6 months at 100%.
• A start date as soon as possible.
• A dynamic, collaborative and human-scale working environment.
• The opportunity to contribute to continuous improvement and document transformation projects.
• Attractive working conditions within a group recognised in the Geneva medico-social sector.
• Remuneration based on the salary scale of the State of Geneva.

Would you like to put your document management expertise at the service of a committed institution and participate in optimising its administrative processes? We would be delighted to discuss this mandate with you.