Office Management Specialist 40-60% (m/f/d)

22 October 2026
40 – 60%
Permanent position
Zürich

Job summary

Wüest Partner is a leading independent software and service provider in real estate. Join us to shape the future with innovative solutions and a vibrant work environment.

Tasks

Act as the main contact for clients and guests at the reception.
Support administrative and organizational tasks in Office Management.
Manage scheduling, events, and maintain CRM customer data.

Skills

Completed commercial training; further education is advantageous.
Strong customer service orientation and professional demeanor.
Proficient in Office applications and CRM systems.

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About the job

Company Description

Wüest Partner is an innovative and independent software and service company in the real estate industry. Since 1985, we have been creating solid decision-making foundations by combining real estate expertise, data, and digital solutions. As an industry leader, we shape the future of the real estate sector together with our clients – offering comprehensive services in valuation, consulting, data, analytics, AI, software, sustainability, and education.

Wüest Partner is managed by 29 partners who guarantee continuity, quality, and independence.

The Wüest Partner Group employs around 500 staff at 15 locations across Europe, with its headquarters in Switzerland. The group includes the subsidiaries Durable, Datahouse, Qualicasa, and Signa-Terre.

Job Description

Your Responsibilities

You are the first point of contact on site for our clients and guests, taking care of reception as well as incoming calls and emails.
You proactively support us in all administrative and organisational matters in the area of office management.
You prepare and check incoming and outgoing invoices in cooperation with our accounting department.
In your hub function, you organise appointments, events, meetings, travel, and functions for our team.
You maintain our customer base in our CRM system.
You write and check administrative tasks and PowerPoint presentations in German and English in consultation with the respective contacts.
You answer calls at the switchboard and strengthen internal & external communication, e.g. for marketing enquiries.
You assist with catering for our clients at meetings and smaller internal events.

Qualifications

Your Qualifications:

You have completed a commercial vocational training; a related further education is an advantage.
You impress with your professional, confident demeanour, a strong service and customer orientation, and your hands-on mentality.
You work independently, reliably, and responsibly and appreciate teamwork.
You are proficient with common office applications, have knowledge of CRM systems, and are interested in a data- and technology-driven environment.
You communicate confidently and appropriately with a demanding internal and external clientele.
You have excellent German and very good English skills; French skills are an advantage.
You appreciate on-site collaboration and are ideally available on Wednesdays, Thursdays, and Fridays.

Additional Information

We offer you

A refreshing, professional, and collegial corporate culture with great events (company celebrations, croissant breaks, etc.)
High team spirit, flat hierarchies, and varied tasks
A pleasant workplace in the centre of Zurich with modern infrastructure
A generous training budget including time for it as well as other attractive fringe benefits

Contact

If you have any questions, Katharina Senning, Senior Talent Acquisition Specialist, will be happy to assist you at katharina.senning@wuestpartner.com.

For recruitment agencies: Only direct applications will be considered.

For data protection reasons, applications can only be accepted online.

Simply click "Apply now", fill out the form, attach documents, and we will have received your application!

We look forward to hearing from you!

Wüest Partner AG