Administrative Manager of the University Neurorehabilitation Service (SUN)

About the job

Administration

Administrative Manager of the University Neurorehabilitation Service (SUN)

The University Neurorehabilitation Service (SUN) of the Department of Clinical Neurosciences is seeking an administrative manager for a workload of 80% to 100%, on a permanent contract. The starting date is scheduled for 1 December 2026.

Context

The Lausanne University Hospital (CHUV) is one of the 5 Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, CHUV plays a leading role in medical care, medical research, and education.

The Department of Clinical Neurosciences includes the neurosurgery, neurology, neuropsychology and neurorehabilitation services, the Leenaards Memory Centre, the Neuroscience Research Centre, and the Spinal Surgery Service. It offers integrated and personalised care to patients suffering from diseases of the central and peripheral nervous system, from brain to muscle.

The University Neurorehabilitation Service (SUN) is involved in the treatment of various types of nervous system injuries, including traumatic brain injuries, strokes, multiple sclerosis, brain tumours, or encephalitis. It provides highly specialised and interdisciplinary care throughout the patients’ recovery journey, from the hospital phase to outpatient follow-up.

Mission

• You lead and coordinate all activities of the University Neurorehabilitation Service secretariat and ensure the quality and continuity of services
• You supervise and unite the administrative team, support the professional development of staff and promote their autonomy and skills enhancement
• You develop and coordinate collaborations with internal and external partners, ensuring smooth communication and proper follow-up of activities
• You evolve the secretariat’s organisation by identifying improvement opportunities, proposing suitable solutions, and supporting their implementation
• You contribute to the service’s academic activities, notably by handling the secretariat’s operational tasks and participating in the organisation of scientific and institutional events.

Profile

• You hold a commercial employee CFC, a federal maturity certificate, or an equivalent qualification, ideally complemented by training in management and administration, a management assistant certificate, or confirmed professional experience in this field
• You have at least 8 years of experience in a similar position, with proven experience in team management and public administration, ideally in an institutional, hospital, or academic environment
• You have excellent command of common office software, an excellent mastery of French, and a good knowledge of English
• Ideally, you have experience in project management, change management, and continuous improvement
• You possess unifying leadership and excellent interpersonal skills, enabling you to support a team and manage tense or conflict situations with calm, diplomacy, and professionalism
• You are recognised for your autonomy, organisational skills, analytical and synthesis abilities, as well as your capacity to make decisions and translate needs into concrete actions
• You are patient-oriented, appreciate interprofessional collaboration, and demonstrate listening skills, adaptability, and excellent communication, respecting confidentiality.

We offer

Becoming a collaborator at the Lausanne University Hospital guarantees you:

• Top-tier social benefits, 20 days paternity leave, and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th salary and 25 days of holiday per year
• A right to a minimum of three training days per year, with access to a varied offer within the CHUV Training Centre and partner training centres of the State of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighbourhoods for people relocating to Switzerland from abroad
• Social, cultural, and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles, and discounts on electric bike purchases)
• Quality hotel-standard staff restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Prof. Arseny Sokolov, Head of SUN Service, 021 314 23 90.

As all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the announcement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you cannot apply online, please contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70.

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly by them on our recruitment platform are not accepted and cannot be invoiced. Thank you for your understanding.