Administrative Assistant (M/F)

About the job

Join the Municipality of Plan-les-Ouates as an Administrative Assistant (M/F)

Committing to serve the municipality of Plan-les-Ouates means concretely contributing to the quality of life of the population while working within a modern, dynamic, and forward-looking administration. With the diversity of its missions and professions, the Municipality offers its collaborators a stimulating working environment based on trust, proximity, and a sense of public service. Joining our administration means actively participating in the development of an attractive and innovative municipality, while benefiting from working conditions favourable to the balance between professional and private life.

To support its teams, the Municipal Police Service is looking for the future person to fill the position of Administrative Assistant (M/F)

Permanent position at 80% - Grade 10

Your mission:

• Assist management in monitoring files, drafting correspondence as well as various documents (reports, minutes, assessments, internal regulations, calls for tenders, awards, statistics, public enquiries, procedures, authorisations for events, signs and advertising, etc.);
• Ensure the organisation and administrative follow-up related to the service’s provisions;
• Keep maps up to date (security/traffic);
• Processing and managing files and correspondence listed in the schedule for the entire service;
• Establish and monitor purchase orders and financial statements with budget allocation;
• Manage investments, resolutions and explanatory notes;
• Manage the follow-up of decisions of the Municipal Council and the Administrative Council;
• Ensure internal and external communication (Municipal magazine, website, various documents, etc.), provide information to the public;
• Cover the reception desk and respond to public enquiries.

Your profile:

• You hold a commercial professional maturity certificate or an equivalent qualification;
• You have proven experience in a similar position, experience within a public administration is an asset;
• You demonstrate excellent command of French as well as good writing skills;
• You have very good mastery of IT and office tools;
• You have a very good sense of organisation and know how to take initiative;
• You have a strong sense of hospitality, public service and diplomacy;
• You have good stress resistance and show flexibility and responsiveness to unforeseen events related to our service;
• You are friendly, dynamic and possess a good team spirit.

We offer you a dynamic working environment within a municipality in full development. Are you ready to take on this new challenge with talent and commitment?

Starting date: Immediately or to be agreed

Please send us your complete application file (cover letter, curriculum vitae, certificates and diplomas) via this platform.

 Application deadline: 30 August 2026

All candidates for this position will receive a response at the end of the recruitment process.