Executive Assistant

A distinguished and highly confidential Family Office is seeking an experienced Executive Assistant to provide dedicated support to family members within a dynamic and international environment.

This is a pivotal role requiring discretion, precision, and the ability to seamlessly manage both business and private matters.

Key Responsibilities:

• Provide dedicated administrative and organisational support to the family members
• Manage complex and ever-changing calendars, including business commitments, private appointments, and international engagements
• Coordinate extensive international travel arrangements (private aviation, commercial flights, accommodation, visas, detailed itineraries)
• Liaise with external advisors (banks, asset managers, lawyers, tax advisors, trustees) and act as a central point of coordination
• Support investment-related administration, including documentation follow-up and record keeping
• Coordinate family events and confidential gatherings
• Maintain strict confidentiality across all financial, legal, and personal matters
• Ensure smooth day-to-day operations of the Family Office

Profile:

• Proven experience as an Executive Assistant within a Family Office, Private Office, C-level environment, or financial services
• Fluent in English and French (written and spoken); additional languages are an asset
• Exceptional organisational skills with the ability to manage both business and private matters seamlessly
• High level of discretion, integrity, and emotional intelligence
• Strong attention to detail and ability to anticipate needs in a fast-paced, high-expectation environment
• Excellent interpersonal skills
• Advanced proficiency in MS Office Suite (Outlook, Excel, PowerPoint, Teams)
• Proactive, autonomous, flexible, and service-oriented mindset