Executive and Site Management Assistant 80-100%

About the job

DieItten+Brechbühl AG (IB) is a leading Swiss architecture and general planning company with over 100 years of experience in designing and implementing complex construction projects of various sizes. We employ around 400 staff across seven locations throughout Switzerland.

Are you distinguished by commitment and organisational skills as well as your flexibility? Does the versatility of an assistant role in a dynamic environment excite you? Then you are exactly right with us!

For the IB Basel location, we are looking for an

Executive and Site Management Assistant 80-100%

Job description:

In this important and responsible role, you will be the right hand of the executive management or the Basel site manager and take on a variety of assistant tasks such as organising and coordinating meetings and events, scheduling and travel organisation, as well as contributing to acquisitions.

Your main tasks:

Preparation, execution and follow-up of executive management meetings and maintenance of the decision/action list

Personal assistance to the chairman of the executive management or the Basel site manager in various matters including handling emails, managing the calendar, travel planning, involvement in acquisitions, etc.

Independent conception, organisation and implementation of board/executive management retreats in close collaboration with the CEO and the chairman of the board, including framework programmes

Annual planning and distribution of executive management appointments to internal and external parties

Organisation of cross-site events (focus events, Christmas dinner) taking into account objectives, budget requirements and organisational conditions

Support in creating PowerPoint presentations and participation in cross-site activities.

What we expect from you:

High service orientation and discretion, coordination skills and flexibility

Confident appearance and a convincing personality

Proactive thinking and acting

Completed basic training in commercial or technical fields

Additional training as an executive assistant, in business administration, etc.

Knowledge of the construction industry and experience in a similar position are advantageous

Good German, French and English skills, both spoken and written; knowledge of other languages is an advantage

Very good knowledge of MS Office programmes

What you can expect from us:

About 60 colleagues at the Basel location

Creative and open working atmosphere

Flat hierarchies, numerous events and interesting training opportunities

Familiar and dynamic team

High degree of creative freedom

Central workplace and a nationwide network spread over 7 locations

Shape your future with us and become part of the IB family!