Medical Secretary at 80%

Integrated at the heart of a major recognised institution, the hospital of the Lavigny Institution is one of the reference centres in the Romandy region for patients with brain injuries requiring neurological rehabilitation, or suffering from difficult-to-treat epilepsy.

Opened since 1 July 2024, the University Neurorehabilitation Service (SUN) is an innovative structure linking two institutions, the CHUV and the Lavigny Hospital. With 75 beds and nearly 200 collaborators, the SUN provides highly specialised and interdisciplinary care in academic neurorehabilitation, for more than 500 inpatients and nearly 2000 outpatients per year.

It is within this framework that the hospital department is developing, while keeping alive the values dear to it:

Kindness, fairness, respect and responsibility in a collaborative managerial approach.

We offer you the opportunity to discover an exciting job in neuro-rehabilitation, at the heart of interdisciplinarity, in a partnership relationship with patients and their relatives.

Within the medical secretariat team of the Lavigny Hospital Department, we are looking for a:

Your mission:

Within our medical secretariat, you contribute to the smooth administrative and organisational running of hospital activities, ensuring quality support for patients, residents and various healthcare professionals.

Your main responsibilities:

• Ensure the registration and follow-up of hospital admission requests;
• Manage, monitor and control financial guarantees with insurers as well as requests for extension of stay;
• Organise and coordinate internal and external medical transports, notably for patient and resident appointments;
• Manage medical schedules and appointment planning;
• Ensure the telephone reception of the secretariat in collaboration with the team;
• Welcome and direct patients, residents, their relatives and various interlocutors;
• Type and format medical reports, letters and other medical documents;
• Ensure the follow-up of billing processes in various IT tools;
• Keep statistics and administrative procedures of the secretariat up to date;
• Work closely with doctors, care teams and various internal and external partners.

Your profile:

• A medical secretary training or commercial/administrative training, ideally complemented by experience in the healthcare field;
• Professional experience in a medical secretariat or hospital environment is an asset;
• An excellent command of French, both spoken and written;
• Good proficiency with IT tools and administrative software;
• A strong sense of organisation and prioritisation;
• Rigour, autonomy and reliability in managing administrative tasks;
• Excellent interpersonal skills and a strong sense of hospitality;
• Ability to work in a team and collaborate with interlocutors in varied roles;
• Discretion and respect for confidentiality inherent to the medical field.

We offer:

• A stimulating and exciting job within an institution belonging to the Vaud neuro-rehabilitation network, recognised for the quality and diversity of its services, which despite its large-scale mission remains human-sized;
• The opportunity to highlight your professional skills in an interdisciplinary manner where every skill is valued and taken into account;
• Belonging to a committed and motivated team and contributing to projects to improve the quality of care in an environment where the human element still has its place;
• The opportunity to take on many exciting challenges in a context of expansion of the structure, in close collaboration with a committed, engaged and caring management team;
• A wonderful working environment in new premises where care is provided through hippotherapy, on a climbing wall or in a modern therapeutic pool, all with an implemented robotic park;
• Working conditions according to the standards of the collective labour agreement of the Vaud parapublic health sector;
• Social benefits of a large institution, cafeteria, free parking, public transport provided from Morges station.

Start date: 1 January 2027

Application deadline: 15 September 2026

Information: Isaline Meylan, Head of Administration Division, 021 821 45 53