Events Trainee

About the job

Events Trainee (Geneva - Switzerland)

Join the FIA and contribute to the successful delivery of high-profile international events. As an Events Trainee, you will support the planning, coordination, and execution of the 2026 FIA General Assemblies and Awards in Shanghai, playing a key role in strengthening engagement with FIA members worldwide.

Working within the Commercial & Events department, you will be part of a dynamic and collaborative environment, gaining hands-on experience in event operations, stakeholder coordination, and international project delivery.

MISSIONS AND RESPONSIBILITIES:

EVENT PLANNING & COORDINATION

• Support the planning, organization, and execution of FIA member-focused events, with a primary focus on the FIA General Assemblies and Awards 2026.
• Assist in coordinating internal teams and external stakeholders to ensure seamless event delivery.
• Contribute to logistical planning, including meeting rooms, conference setup, and audiovisual requirements.

REGISTRATION & MEMBER RELATIONS

• Manage event registration processes and databases.
• Act as a point of contact for FIA members, ensuring a smooth and professional experience.
• Support communication and coordination with participants before and during events.

EVENT OPERATIONS & EXECUTION

• Assist in the on-site execution of events, ensuring all operations run smoothly.
• Coordinate with suppliers, venues, and partners to meet event requirements.
• Support troubleshooting and adapt to operational challenges in a fast-paced environment.

REPORTING & PROCESS IMPROVEMENT

• Prepare post-event reports and performance analysis.
• Contribute to the development of tools, templates, and best practices for future events.
• Support continuous improvement of member engagement initiatives.

PROFILE:

• Master student or recent graduate in event management, hospitality, business, or a related field
• Previous experience in event management is a strong advantage
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Proactive, adaptable, and solution-oriented mindset
• Ability to manage multiple tasks and work under pressure
• Comfortable with digital tools; experience with registration platforms or CRM systems is a plus
• Fluency in English (written and spoken) is mandatory
• Chinese language skills are a strong advantage

OUR OFFER:

• Monthly allowance: CHF 2,000
• Meal allowance: CHF 230/month
• Remote work: up to 40% of the working time
• Transportation: participation in public transport subscription or free parking provided

Must be enrolled at a university and able to provide a valid internship agreement

Start date: August / Beginning of September 2026

Internship duration: 6 months

Deadline to apply: April 30th, 2026

If you are interested, please send us your CV and cover letter!

The FIA is an equal opportunity employer committed to building a diverse and inclusive workforce. We welcome and encourage applications from all qualified candidates.