Project/Event Coordinator (F/M/D)

Institut de Hautes Etudes Internationales et du Développement

Genève

Key information

Publication date:17 December 2025
Workload:60 – 80%
Contract type:Temporary
Place of work:Chem. Eugène-Rigot 2, 1202 Genève

Presentation of the Institute:

The Geneva Graduate Institute , is a postgraduate academic and research institution located in the heart of International Geneva. We produce and share academic knowledge and expertise on international relations, development issues, global challenges and governance. Through a combination of scientific excellence, transdisciplinarity, and critical thinking, we nurture students and professionals to become decision makers open to the world. We equip them with the competences, confidence, and sense of responsibility necessary to drive positive transformation. Introduction of the Service: As we prepare to celebrate our 100th anniversary in 2027, we are seeking a Project/Event Coordinator (60-80%) with proven experience in organising high-profile events and fundraising initiatives. This is a unique opportunity to contribute to the planning, coordination, and execution of a series of exceptional events marking a century of academic excellence.

The role:

You are a dynamic, results-driven early to mid-career professional with a successful track record in managing complex projects and fundraising campaigns. You bring creativity, precision, and enthusiasm to your work, and are eager to contribute your talents to a prestigious academic institution based in Geneva.

You possess the skills, knowledge and experience, a persuasive and inspiring work style, a successful career-to-date in the coordination of similar projects. The ability to work effectively both collaboratively and independently is essential.

Key responsibilities:

Coordinate, and implement a diverse range of events and activities for the 100th anniversary

Monitor the event calendar and ensure timely execution of all milestones

Manage event budgets and process invoices

Coordinate internal and external communications related to the events

Help develop and implement fundraising strategies, including identifying potential donors, drafting proposals, cultivating relationships, and preparing donor reports

Maintain and update CRM systems and donor databases; track donations and sponsorships

Work closely with the Director and Director of Cabinet, under the supervision of the Manager of Strategic Partnerships and Public Relations

Ensure on-site presence during events: welcome guests, manage logistics, and handle unforeseen issue

To be successful in this role, you should have:

University degree in International Relations, Project Management, Communications, Public Relations or a related field

Minimum of 5 years of relevant experience, ideally within academic, cultural, or non-profit institutions

Strong organisational and project management skills

Excellent multitasking abilities and attention to detail

Outstanding communication and interpersonal skills

Fluency in both English and French (written and spoken)

Comfortable working both independently and collaboratively within interdisciplinary teams

What you can expect from us:

Working with a large international community of users from diverse backgrounds.

Interesting job with varied tasks.

Good atmosphere in a human-sized team. At the heart of International Geneva.

Our recruitment process if you are selected:

You will be contacted by email to complete an Assessment.

An interview at the Institute or by video (depending on where you live) with Human Resources to find out more about your motivations and personal skills.

A final interview with the supervisor, who will be happy to answer your job-related questions.

How to apply:

We invite you to submit a complete file in PDF format with the following documents:

1) a cover letter

2) CV with two references

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of age, marital status, disability status, race, national origin, color, gender, sexual orientation or religion.

For more information, candidates are encouraged to consult the Institute's website: graduateinstitute.ch

Please note that offers received by post or direct email won't be considered.