Administrative Coordinator C5I

About the job

• Contact person for customers and employees in the office and reception area
• Reception and visitor management at the C5I campus
• Administrative support for the leadership team and teams
• Collaboration in personnel administration, travel management, vehicles, and purchasing
• Organising internal and external meetings, workshops, and events
• Preparation of decision-making bases and reviewing various documents
• Minute taking
• Processing expense reports
• Appointment coordination and correspondence
• Independently managing smaller projects and collaborating on larger projects
• Active participation in shaping our continuous improvement process (KVP)
• General secretarial work and commercial tasks

• Completed commercial training
• Ideally a qualification as an executive assistant with a federal diploma or basic business education
• Several years of professional experience in an assistant and reception role
• Strong MS Office skills (especially Outlook) and IT affinity
• Independent and proactive working style with a high level of commitment
• Structured, organised, and conscientious personality with a can-do attitude, strong quality awareness, assertiveness, and a confident demeanour
• Very good German skills; French and English skills are an advantage

About 3000 employees of RUAG and RUAG Real Estate make a significant contribution to Switzerland's security every day. They ensure that the Swiss Army and other operational and security organisations can fully perform their tasks at all times.

• Completed commercial training
• Ideally a qualification as an executive assistant with a federal diploma or basic business education
• Several years of professional experience in an assistant and reception role
• Strong MS Office skills (especially Outlook) and IT affinity
• Independent and proactive working style with a high level of commitment
• Structured, organised, and conscientious personality with a can-do attitude, strong quality awareness, assertiveness, and a confident demeanour
• Very good German skills; French and English skills are an advantage

• Contact person for customers and employees in the office and reception area
• Reception and visitor management at the C5I campus
• Administrative support for the leadership team and teams
• Collaboration in personnel administration, travel management, vehicles, and purchasing
• Organising internal and external meetings, workshops, and events
• Preparation of decision-making bases and reviewing various documents
• Minute taking
• Processing expense reports
• Appointment coordination and correspondence
• Independently managing smaller projects and collaborating on larger projects
• Active participation in shaping our continuous improvement process (KVP)
• General secretarial work and commercial tasks