Pharmacy Assistant

Definition of the role and mission

• Ensure the supply and storage of medicines according to best practice.

• Manage invoice validation interface in the billing process during the absence of their direct colleague.

• Manage the Central Store in support and during the absence of the Logistician.

• Cover for their direct colleague in case of absence, holidays…

Responsibilities

• Manage e-mails

• Manage telephone calls

• Check deliveries

• Stock merchandise (physical and digital)

• Ensure the supply of the Pharmacy stock (physical and digital) by ensuring product availability.

• Ensure the supply of service stocks (physical and digital)

• Control and adjust the central pharmacy stock (digital, supply) while ensuring its rotation.

• Manage expiry dates in Opale.

• Process returns of merchandise.

• Participate in cleaning and maintenance of the Pharmacy

• Search for and create new items according to procedure

• Search for and propose equivalent medicines in case of stock shortage from the usual supplier

• Gather useful information for the proper use of medicines and transmit it

• File and keep the central pharmacy documentation up to date

• Participate in physical inventory, as needed

• Under delegation, conduct certain research and comparative studies

• Participate in internal training courses

• Inform services of the status of their pharmacy orders

• At the request of their superior, take part in working groups

• Support department heads in managing their medicine stock by providing useful information.

• At the request of services, provide information on medicines, within the limits of their knowledge and skills.

• Immediately report any stock discrepancies found in narcotics to their Referent.

• Ensure supply and establish the balance of Narcotics.

• Close the Narcotics sheets

• Validate invoices in Opale during the absences of their direct colleague.

• Process prescriptions for International patients.

SCOPE, CONTEXT AND CHALLENGES OF THE POSITION

Central role in supporting the purchasing manager and management in decision-making regarding supplier choice direction.

Required profile for the position

Holder of a Federal Certificate of Competence (CFC) as a pharmacy assistant.

At least 3 years of experience.

Experience in a similar institution.

Skills?:

• Organised, precise

• Reliable and autonomous

• Good knowledge of IT tools (Opale, Excel, Word, Outlook)

• Negotiation skills