Administrative Assistant & Accounts Receivable Accounting

About the job

Your role

As an administrative and accounting assistant, you ensure the administrative management and accounting follow-up of accounts receivable. You oversee the proper management of the billing cycle, payment tracking, and collection operations, while guaranteeing quality support for students. You also contribute to the smooth administrative functioning of the department.

Your main tasks

Accounting management and billing

• Prepare, check and issue invoices.

• Ensure the monitoring of receipts and payments.

• Set up and monitor payment plans.

• Manage reminders and collection procedures.

• Enter accounting entries related to your activity.

• Participate in monthly and annual accounting closures.

Administrative management

• Handle administrative requests related to billing.

• Manage and monitor administrative files.

• Write letters and various administrative documents.

• Carry out filing and archiving of documents.

• Manage the supplies department and stock.

• Coordinate ongoing files with various contacts.

• Manage mail: check the mailbox, prepare and send shipments, as well as deposits at the Post Office.

Profile sought | Required skills

· Commercial employee CFC, maturity certificate or equivalent training.

· Proven experience of at least 2 years in an accounting department in Switzerland.

· Good knowledge of client accounting processes (accounts receivable).

· Proficient in Office tools.

· Comfortable with digital tools and accounting ERP (knowledge of ABACUS is an asset).

· Excellent organisational, communication skills and sense of priorities.

· Rigour, precision, professional discretion, team spirit and service orientation.

· Good interpersonal skills and ease in exchanges with various contacts.

· Languages: French: Excellent command | English: minimum C1.

Why join us?

· A key position in a dynamic and innovative working environment

· A rapidly evolving school, recognised for its expertise and values

· A stimulating and collaborative setting