Medical Secretary for the Prison Medicine and Psychiatry Service

About the job

Administration

Medical Secretary for the Prison Medicine and Psychiatry Service

The Prison Medicine and Psychiatry Service is seeking a medical secretary at 40% for managing specialised medical appointments. The start date is set for 1 November 2026 or to be agreed, under a permanent contract.

This position is in a secure environment and the working days are Tuesday and Friday.

Context

The Lausanne University Hospital (CHUV) is one of the five Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, it plays a leading role in medical care, research, and education.

The Prison Medicine and Psychiatry Service (SMPP) is mandated to meet all health needs of the Vaud prison population.

Its staff work directly in Vaud prisons, offering consultations to inmates.

Mission

• You manage the scheduling of specialised medical appointments (handling the mailbox and phones)
• You arrange specialised medical appointments according to deadlines and transport availability
• You coordinate appointments with various institutions (transfer brigade, medical services, etc.)
• You manage the database, various dashboards, and listings
• You attend the weekly somatic medical meeting

Profile

• You hold a Federal VET Diploma as a commercial employee or an equivalent qualification, ideally complemented by a medical secretary diploma
• You have at least 3 years of experience working independently in a medical secretariat
• You have excellent command of French, both spoken and written (a foreign language is an asset)
• You have excellent skills in common IT tools; knowledge of institutional applications is an advantage
• You demonstrate a strong service orientation, empathy, and ease working in a multidisciplinary environment
• You can adapt your communication to sensitive situations and manage priorities rigorously
• You have good knowledge of the Vaud socio-health network and the functioning of state and semi-public structures related to psychiatry

We offer

Becoming a member of the Lausanne University Hospital team means benefiting from:

• First-class social benefits, 20 days paternity leave, and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th month salary and 25 days of holiday per year
• A minimum of three training days per year, with access to a varied offer within the CHUV Training Centre and partner training centres of the State of Vaud
• Easy access to one of 500 furnished apartments offered in the surrounding neighbourhoods for people relocating to Switzerland from abroad
• Social, cultural, and economic benefits offered to members of the H-Oxygène association
• Benefits within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles, and discounts on electric bike purchases)
• Hotel-quality staff restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Mr Laurent Büchler - SMPP secretaries coordinator - 021 314 18 10

As all applications are processed electronically, please apply exclusively online by clicking the APPLY button at the bottom of the announcement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you cannot apply online, please contact our Recruitment Unit, which will assist you either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70.

As part of the recruitment process for this position, if hired, you will be required to provide an original criminal record extract. You will also be asked to present your original diplomas and an identity document.

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our staff, we pay attention to different life paths and do everything possible to ensure equal treatment and prevent any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly on our recruitment platform by them are not accepted and cannot be invoiced. Thank you for your understanding.