Zürcher Hochschule der Künste
Zürich
16 hours ago
Employee Grants Office, 80%
- 15 April 2026
- 80%
- Permanent position
- Zürich
Job summary
Join ZHdK, one of Europe's largest art universities with 2100 students. Enjoy a vibrant work culture with diverse opportunities.
Tasks
- Manage research funding and third-party funding administration.
- Support researchers in proposal planning and project cycles.
- Conduct financial planning, reporting, and workshops for projects.
Skills
- Master's degree in business or related fields required.
- Strong analytical skills with attention to detail.
- Experience in research management and funding structures.
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About the job
The ZHdK is one of the largest and most diverse art universities in Europe, with around 2100 bachelor and master students. The study and research areas include Art Education, Design, Film, Fine Arts, Music, Dance, Theater, and Transdisciplinarity. Located in the heart of Zurich, ZHdK is a dynamic place where passionate people from over 75 countries work, study, teach, research, and continue their education. The university includes numerous exhibition and performance venues where students' project works are publicly presented.
The Grants Office is the central contact point for research funding and third-party fund management at the Zurich University of the Arts (ZHdK) and will soon be part of the Vice-Rectorate for Research & Innovation.
We are looking for an initiative person as part of a succession arrangement from August 1, 2026, or by agreement
The Grants Office is the central contact point for research funding and third-party fund management at the Zurich University of the Arts (ZHdK) and will soon be part of the Vice-Rectorate for Research & Innovation.
We are looking for an initiative person as part of a succession arrangement from August 1, 2026, or by agreement
Employee Grants Office, 80%
In close collaboration with the head and the team of the Grants Office, you are responsible for the areas of research funding and third-party fund management of research at ZHdK. You accompany the entire project cycle of research projects, from application planning to project completion.
Together with your team colleague, you form the contact point of the Grants Office and advise ZHdK researchers in the search for third-party funding and inform about suitable funding instruments. You are familiar with the framework conditions of national and international funding systems, especially those of the Swiss National Science Foundation. You support researchers in the formal preparation of applications and review them before submission. To find suitable funding programs for promising research projects, you are in active exchange with the research units of ZHdK. In your interface function, you support researchers in project management and ensure smooth implementation as well as compliance with internal and external requirements. Project-related, you implement personnel and financial planning, conduct controlling and budgeting, prepare financial reports, and develop key figures for management. Regarding university-wide financial processes, you are responsible for reporting, annual financial statements, and forecasting/budgeting of the third-party funded research projects assigned to you. In doing so, you work closely with the Finance & Controlling and HRM departments of ZHdK. You manage the research database as well as the research-relevant figures in the BI tool. Furthermore, you assist in conducting workshops and courses. As an employee of the Grants Office, you also contribute to the future Vice-Rectorate for Research & Innovation and maintain interfaces to its other areas of responsibility (including PhD, Open Science, communication).
We are looking for a responsible and communicative personality who works analytically, precisely, and solution-oriented. You are familiar with tools and operational processes of universities and keep an overview even in complex matters. You have the skills to take on a demanding interface function and collaborate with various partners both internally and externally at the university. As an employee in the Grants Office, you maintain an open and collegial approach. You are a motivated and reliable person who enjoys customer- and service-oriented work and appreciates working in a lively and inspiring environment. Teamwork as well as an independent and well-organized working style are important to you. We require a degree in business administration or a related discipline from a university or university of applied sciences (master's level). You have professional experience in the university context or in research management. Ideally, you can demonstrate experience in project controlling and personnel processes. Knowledge in third-party fund management as well as in national and international funding structures complete your profile. You also have solid experience with MS Office products, especially Excel, as well as with FMS systems and possess very good German and English skills.
We offer you a challenging and varied task in a lively environment. The employment conditions are based on the personnel legislation of the canton of Zurich.
For content-related inquiries, please contact Aracely Uzeda, Head of Grants Office, aracely.uzeda@zhdk.ch . Questions about the recruitment process can be answered by Monika Hasler, HR Business Partner, monika.hasler@zhdk.ch .
Please submit your complete application documents by May 3, 2026, via the "Apply online now" link at the end of this advertisement. Please note that we can only consider online applications for this position.
Initial interviews will take place on Tuesday, May 12, 2026.
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Information about ZHdK can be found at www.zhdk.ch .
Please submit your complete application documents by May 3, 2026, via the "Apply online now" link at the end of this advertisement. Please note that we can only consider online applications for this position.
Initial interviews will take place on Tuesday, May 12, 2026.
—
Information about ZHdK can be found at www.zhdk.ch .
