Head of Secretariat

Head of Secretariat

For our Development and Innovation Centre in Wil with 110 employees, we are looking for an experienced, service-oriented and committed individual. You will lead our secretariat team and actively participate in day-to-day operations.

Area of Responsibility

As the central hub of our secretariat, you lead and coordinate the team and jointly ensure professional and smooth support for our executive management, project leaders and employees.

You actively participate in operational daily business and take on a variety of tasks such as invoicing, time and expense control, organisation of travel and events, ERP and CRM data maintenance, as well as support in the recruitment process and trade fair planning. Reception and care of our customers and business partners also fall within your area of responsibility.

As an experienced assistant, you support our executive management and management team with demanding organisational and administrative tasks and handle confidential information with confidence and discretion.

In your leadership role, you coordinate tasks and resources in the secretariat, conduct employee and development discussions, and share responsibility with your superior for personnel, performance and collaboration matters. At the same time, you pragmatically develop processes further and promote independent and efficient work within the team.

Requirements

You bring the following qualities:

• Solid commercial training and several years of experience in a demanding assistant role, ideally as an Executive or Management Assistant
• Experience in the professional and personnel management of a small team
• Enjoyment of a participative leadership role and operational daily business
• Strong service orientation as well as a confident and engaging manner
• Organisational talent with an independent, pragmatic and solution-oriented working style
• Ability to set priorities, make decisions and maintain an overview even in hectic situations
• High social competence as well as the ability to develop employees and conduct difficult conversations when necessary
• Very good German and good English skills, both spoken and written
• Very good MS Office skills; ABACUS knowledge is an advantage

Helbling Benefits

• An exciting and varied leadership position
• A motivated, cheerful and collegial team
• An open environment with a well-coordinated team
• Interesting and challenging areas of responsibility in a dynamic company
• A centrally located workplace with good public transport connections
• Flat hierarchies and constant opportunities for further training
• Progressive working and employment conditions

Are you interested?

Then we look forward to receiving your meaningful and complete application documents with reference to the desired skills exclusively via our applicant portal.

Please understand that we only consider direct applications.