Secretary at the Primary Care Medicine Service - 50%

About the job

Company Description

With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a reference institution at both national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here .

The Department of Community and Primary Care Medicine (DMCPR) has the societal mission to provide access to quality healthcare for all through local medicine, to ensure the management of minor medical and surgical emergencies, to promote prevention among citizens, to provide medical knowledge for judicial investigations, and to promote the health of travellers.

The Primary Care Medicine Service provides outpatient care for adult patients under primary care medicine. This service also offers outpatient emergency medical services to the population. Within the framework of the HUG’s general interest missions, it provides access to care for disadvantaged populations due to their age, social, economic, or legal status (asylum seekers, those subject to non-admission decisions, undocumented persons, prisoners), or their lifestyle habits; if necessary, the primary care medicine service also ensures continuity of their care.

Job Description

You assist the head physician and their assistant in the management and administrative organisation of the service, in clinical, academic, and research areas, ensuring the interface between the various professional sectors.

You organise meetings and conferences using institutional electronic calendars. You prepare, monitor, and archive files for various service projects, write meeting minutes, and coordinate the follow-up of decisions made.

While responding to various requests, you independently carry out administrative activities, including managing schedules (VRH), monitoring and transmitting evaluations as well as personnel appointments related to service projects. You ensure proper management of billing and reimbursements for research and training activities, the transmission of congresses and conferences to the medical staff, and the monitoring of the budget allocated to the service and the head of service’s projects.

You demonstrate proactivity in performing logistical tasks arising from secretarial life such as orders, letter writing, requests for appointments, reimbursements, or training.

Within the team, you develop a close relationship with the service’s employees and ensure continuity in the secretariat during absences. More generally, your service-oriented attitude makes you an agile and diplomatic person.

Qualifications

You hold a Federal VET Diploma as a commercial employee as well as a medical secretary diploma or an equivalent qualification.

Autonomous, you have proven experience in a versatile secretarial role.

You have perfect command of French, both spoken and written, and demonstrated writing skills. Medical terminology is easily understandable to you. Proficiency in English at B1 level or German is a real asset.

Comfortable with IT, you have an ECDL Advanced level for Word or are willing to undertake the training.

With a good team spirit, you are capable of working in a shared office with several secretaries.

You also have the tools to handle unforeseen events and manage stressful situations proactively. Finally, you demonstrate a keen sense of discretion and confidentiality.

Additional Information

• Start date: As soon as possible
• Number of positions: 1
• Activity rate: 50%
• Function class: 10 or 11 (depending on prerequisites)
• Contract: Permanent
• Application deadline: 13.11.2026
• Contact for information: Ms S. Tankhimovitch, secretary to the head physician, samila.tankhimovitch@hug.ch

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of diplomas and certificates required for the position, and the last two work certificates.

This announcement is addressed equally to women and men.

Wishing to engage in the fight against unemployment, the HUG encourages applications coming from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.