Administrative Assistant 1

Administrative Assistant 1

Job Description

The Scientific Information Division (DIS) of the University of Geneva (UNIGE) manages the activities of the UNIGE Library. It is also responsible for matters related to scientific information.

Structured as a network operating across four sites (Uni Arve, Uni Bastions, Uni CMU, Uni Mail) and a coordination service, the UNIGE Library provides significant collections and services to the university community and the public in the fields of research and teaching.

The Uni Bastions site of the Library wishes to recruit the skills of a

Administrative Assistant (50%)

Job Description

You will be the point of contact for administrative matters at the site.

You will have the opportunity to apply your experience to ensure and develop the following activities:

You will assist the site manager and sector managers by performing administrative tasks related to the organisation, management, and mission of the Site, including: monitoring files and absences of site staff and assistants, operational management of assistants, managing equipment orders, correspondence, etc. You will also ensure the updating of the Site's databases, access rights, and the dissemination of information and various data within the Site or externally. Financially, you will be responsible for managing, validating, and monitoring invoices, in collaboration with the DIS team, as well as tracking payments. You will also provide logistical support by ordering equipment and booking meeting rooms.

In the context of a reorganisation of the division's administrative activities, your tasks and responsibilities as well as your place of work may gradually evolve.

Conditions offered

• A stimulating work environment: You will work closely with the site manager and participate in internal meetings and those within the UNIGE Library. You will also develop cross-functional links with colleagues responsible for administrative tasks at other UNIGE Library sites, including the DIS administrator.
• Professional development opportunities: The UNIGE Library encourages continuous training throughout your career, and you will benefit from measures dedicated to developing professional skills.

Required Qualifications and Skills

Education and Experience

Commercial maturity or equivalent, with at least 5 years’ experience in human resources and financial fields.

Knowledge of the University is an asset.

Skills

You demonstrate a strong service orientation, acquired in a cross-functional work environment involving diverse interlocutors.

Reliable, precise, and rigorous, you complete your tasks consistently, even under deadline pressure or changing priorities.

Versatile, you are comfortable switching between files and handling different types of activities within the same day.

You have good adaptability and learning abilities, allowing you to quickly integrate new processes, tools, or contacts.

Organised, you know how to prioritise your tasks while remaining available to respond to occasional requests typical of a dynamic administrative environment.

You appreciate teamwork and actively contribute to the smooth flow of information.

Start Date

01.01.2027

Contact

Your application must be submitted exclusively online by clicking the button below "Apply now". For further information, please contact Alain Christian Hernandez by email: AlainChristian.Hernandez@unige.ch

Additional Information

Permanent public law contract

Remarks

THE POSITION WILL LIKELY BE RE-FILLED WITHIN THE SERVICE.

The University of Geneva offers motivating employment conditions in a stimulating work environment. By joining us, you will have the opportunity to showcase your skills and personality and actively contribute to the prominence of an institution founded in 1559.

In the interest of gender parity, the University encourages applications from the underrepresented sex.