Client Documentation Specialist - M/F

Ficoba SA

Genève

Key information

Publication date:13 January 2026
Workload:100%
Contract type:Permanent position
Place of work:Geneve, 1204 Genève

As part of the Client Documentation team, you are a key element to ensure :

Responsabilities :

A smooth documents process flow between the different departments of the bank, especially regarding change in circumstances

The quality, coherence and the accuracy of the client's data in the bank's systems

The relevance of clients' instructions by performing control signature

An efficient support to the other departments of the bank and the branches

Daily activities :

Review the documentation received from the clients for certain change in circumstances on an existing account or an account closing and verify that it complies with the local and international regulations (e.g. CDB20, Common Reporting Standards (CRS) and FATCA/QI rules) and the Bank's directives and procedures from (i) a formal point of view (e.g. the correct version of the document is signed, all the required fields have been completed) and (ii) that the information is consistent across the documents provided by the clients (IDs, corporate documents, bank's forms, etc...)

Verify that the information entered in the Bank's systems by the Wealth Management is complete according to the documentation signed

Perform 4 eyes controls and regular internal controls to ensure respect of the procedures

Ensure a good quality of service by providing accurate feedback to the Wealth Management on any error, missing document and answering in a timely manner to any query related to his/her mission and duties

Projects :

Be up to date on any changes in the regulations, perform the assessment for internal changes, communicate with the relevant departments involved and to the team, implement them or launch projects, requests to IT as needed

Participate in any project impacting the team, either required by a new regulation or initiated by the Bank, hence participate to workshops, meetings, upon the management delegation (for defining the business requirements, performing the testings, and any other required tasks)

Involve the other team members as required

Participate in the change management within the team by communicating proactively on the various projects and accompany the team in the change

Make sure that the procedures and processes are updated accordingly and communicated to all stakeholders, including the Client Documentation teams within the different branches.

Profile :

Education: Bachelors Degree
Experience Technical skills: At ease with Microsoft tools, especially Excel
Languages: English is a requirement, German/Italian or other language is a plus

Personal skills :

Client service oriented, Curiosity and good interpersonal skills
Swiss Residence mandatory