Clerk Seminar Management & Institute Administration (m/f/d)

About the job

With around 90 employees, the Institute for Law and Economics (ILE) is a leading institute at the University of St.Gallen, whose expertise in research, teaching, and continuing education covers the core areas of Tax Law, Sustainability & Reporting, Public Policy, Tax & Trade Policy, Corporate Governance, Law in the Digital Economy, and the SK Competence Center.
Further information can be found on our website.
Have we sparked your interest? Then we look forward to receiving your complete application documents via our online tool.

• Institute administration: You take on general secretarial tasks, are responsible for data and address management, and actively assist the administrative institute management in operational business.
• Financial and personnel administration: You support invoicing of seminar fees, accounts payable and receivable accounting, as well as administrative personnel processes.
• Seminar and program management: You are responsible for the administrative organization and coordination of our continuing education programs and seminars. This includes managing registrations, communication with participants and lecturers, as well as organizing the event infrastructure.
• Participant support: You act as a competent contact person for our participants – from inquiry to program completion.
• IT coordination: You are the first point of contact for all IT concerns of the institute staff. You manage user accounts and access rights and coordinate more complex cases with the university's central IT department.
• Content management: You maintain the content on our website and support the creation of marketing materials and presentations.

• Commercial basic training or a comparable qualification.
• Several years of professional experience in a similar administrative role, ideally in the university, education, or event management environment.
• IT affinity and experience in IT administration.
• A pronounced organizational talent and the ability to efficiently prioritize administrative and technical tasks.
• Confident German and good English skills in spoken and written form.
• Very good user knowledge of the MS Office suite and experience with Windows environments; knowledge of CMS and CRM systems is an advantage.
• A strong service mentality, high initiative, and an independent, solution-oriented working style.

• A responsible and varied activity in a dynamic and intellectually stimulating environment.
• The opportunity to actively participate at the interface of teaching, research, and administration.
• A collegial and supportive team.
• Attractive employment conditions according to the guidelines of the University of St.Gallen.
• Modern infrastructure and a centrally located workplace.
• Opportunities for further education

"A place that creates knowledge" - As one of the leading business universities in Europe, the University of St.Gallen (HSG) is committed to educating over 10,000 students and offers an attractive and innovative environment in research, teaching, continuing education, and administration to around 3,500 employees as one of the largest employers in the region."