Medical Secretary for the Outpatient Clinic of the Centre for SUPEA

About the job

Administration

Medical Secretary for the Outpatient Clinic of the Centre for SUPEA

The University Service of Child and Adolescent Psychiatry (SUPEA) at CHUV is seeking a medical secretary, at an 80% workload, for its outpatient clinic of the Centre and the Orientation Unit in Lausanne. The contract is permanent and the starting date is planned for 1 January 2027 or to be agreed.

Context

The Lausanne University Hospital (CHUV) is one of the 5 Swiss university hospitals. In collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, it plays a leading role in care, research and education.

The University Service of Child and Adolescent Psychiatry (SUPEA) plays a central reference role in psychiatric treatments for children and adolescents in the canton of Vaud.

The Outpatient Clinic of the Centre is part of the Outpatient Pathway of the University Service of Child and Adolescent Psychiatry (SUPEA) and receives children and adolescents suffering from psychological difficulties, as well as their relatives.

The Outpatient Orientation Unit (CORA) responds to requests for outpatient consultations for children aged 0-18 and their families living in the central, northern and western regions of the canton of Vaud.

Mission

• You ensure high-quality telephone and face-to-face reception as well as the orientation of patients and their relatives
• You guarantee the rigorous maintenance of patients' medical records for the consultation
• You manage the drafting, proofreading, corrections and archiving of all documents
• You ensure the administrative management and follow-up of patients
• You check the services entered by the practitioners and ensure their follow-up
• You contribute to the smooth administrative functioning of the outpatient unit
• You occasionally participate in meetings and write the minutes
• You support the daily organisation of the unit and collaborate with the various therapists and doctors.

Profile

• You hold a Federal VET Diploma as a commercial employee, ideally complemented by a medical secretary diploma
• You have at least 3 years of experience in autonomous medical secretarial work
• You have perfect command of French, both spoken and written (a foreign language is an asset)
• You have excellent mastery of common IT tools
• You have a service-oriented attitude and appreciate working in a multidisciplinary team
• You demonstrate empathy, flexibility and excellent organisational skills
• You ideally know the functioning of Vaud cantonal state structures and parapublic bodies related to the psychiatric field.

We offer

Becoming a collaborator of the Lausanne University Hospital means benefiting from:

• First-class social benefits, 20 days paternity leave and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th month salary and 25 days of holiday per year
• A right to a minimum of three training days per year, with access to a varied offer within the CHUV Training Centre and partner training centres of the State of Vaud
• Easy access to one of the 500 furnished apartments offered in the surrounding neighbourhoods for people relocating to Switzerland from abroad
• Social, cultural and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles and discounts on the purchase of electric bikes)
• Hotel-quality staff restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position:

Mr Julien Meguerditchian, coordinator of SUPEA secretaries, tel.: 021 314 40 26.

As all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the announcement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you are unable to apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70.

As part of the recruitment process for this position, if hired, you will be required to provide an original criminal record extract. You will also be asked to present your original diplomas and an identity document.

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly by them on our recruitment platform are not accepted and cannot be invoiced. Thank you for your understanding.