Responsibilities:

• Provide administrative support to the Project Management Office Manager, including agenda management, expense report management, and appointment scheduling.
• Coordinate activities for various meetings and events (on-site and off-site).
• Prepare meetings (documents, agendas, etc.).
• Organize travel/travel for employees.
• Contribute to budget development and manage purchase orders for clinical development, as well as invoice and payment tracking.
• Provide administrative support for executive team meetings (meeting preparation and attendance).
• Prepare presentations and manage the filing of various documents.
• Support team leaders in the administrative management of projects (meetings, calendar, budget and FTE planning, tracking and reporting).
• Work on Microsoft and in particular Sharepoint to create and update various documents for the project team.
• Manage document resources on the SharePoint site
• Support the project management team in the organization of recruitment interviews and the integration of new employees.
• Act as a support for other administrative assistants

Profil:

• Bachelor’s degree and more than 5 years of experience in an administrative position in an international, dynamic and fast-paced environment (ideally in the pharmaceutical field and/or with a sensitivity to the healthcare environment).
• Excellent knowledge of SharePoint and of Microsoft Office applications (Excel in particular).
• You are autonomous, energetic, proactive, organized and with a good sense of prioritization, able to provide high level administrative support.
• You are flexible and adaptable, able to support and work with employees at all levels of the organization and in all functions.
• Fluency in English and French is required.