Senior Administrative Assistant




Infos sur l'emploi

  • Date de publication:

    29 mars 2023
  • Taux d'activité:

  • Type de contrat:

    Durée indéterminée
  • Lieu de travail:

    1, 1000 Lausanne

We are looking for a Senior Administrative Assistant to support our client's project management team, as well as other departments.

Join a very dynamic and challenging team in an international and prestigious biopharmaceutical company, based in the canton of Vaud.


  • Provide administrative support to the Project Management Office Manager, including agenda management, expense report management, and appointment scheduling.
  • Coordinate activities for various meetings and events (on-site and off-site).
  • Prepare meetings (documents, agendas, etc.).
  • Organize travel/travel for employees.
  • Contribute to budget development and manage purchase orders for clinical development, as well as invoice and payment tracking.
  • Provide administrative support for executive team meetings (meeting preparation and attendance).
  • Prepare presentations and manage the filing of various documents.
  • Support team leaders in the administrative management of projects (meetings, calendar, budget and FTE planning, tracking and reporting).
  • Work on Microsoft and in particular Sharepoint to create and update various documents for the project team.
  • Manage document resources on the SharePoint site
  • Support the project management team in the organization of recruitment interviews and the integration of new employees.
  • Act as a support for other administrative assistants


  • Bachelor’s degree and more than 5 years of experience in an administrative position in an international, dynamic and fast-paced environment (ideally in the pharmaceutical field and/or with a sensitivity to the healthcare environment).
  • Excellent knowledge of SharePoint and of Microsoft Office applications (Excel in particular).
  • You are autonomous, energetic, proactive, organized and with a good sense of prioritization, able to provide high level administrative support.
  • You are flexible and adaptable, able to support and work with employees at all levels of the organization and in all functions.
  • Fluency in English and French is required.