Audio-Visual Meeting Coordinator for an international organisation!

Academic Work Switzerland

Academic Work Switzerland

Infos sur l'emploi

  • Date de publication :

    18 juin 2024
  • Taux d'activité :

  • Type de contrat :

  • Lieu de travail :

    1204 Genève

Are you seeking for an opportunity in an international environment? Do you feel comfortable with online meeting tools (Teams, Zoom)? Are you fluent in English? Are you said to be highly organised? Are you recognised for your time management skills? If you are available full time and for long term, do not miss this opportunity!

About the role

Our client, an international organisation, is in need of an audiovisual meeting coordinator. With an average of 50 meetings per year welcoming between 20 and 120 participants, they are looking for an organised and details-oriented coordinator. Your role will be to ensure the success of each event, and to coordinate them with all the stakeholders.

Work tasks

  • Meeting planning and organisation (agenda creation/execution, schema production, material content/equipment coordination)
  • In collaboration with meeting organisers, stakeholders’ coordination (preparation with participants, meeting objectives understanding)
  • Service providers coordination (for audio-visual equipment, interpretation tools, etc.)
  • Meeting coordination and unexpected issues management (planning, setup, and execution)
  • In collaboration with the service providers, ensure meetings coordination (test and setup of technical details of video conferencing)
  • Meeting materials preparation and distribution (agendas, presentations, etc.)
  • Post-event management (feedback surveys, reporting, minute distribution, etc.)

We are looking for

  • Recently graduated in the Business Administration field, or any related area
  • A first experience in online event coordination (internship accepted)
  • Strong knowledge of Microsoft Teams and Zoom
  • Fluent in English, French is a plus

To succeed in the role, your personal skills are:

  • Strong organizational and time management skills
  • Ability to multitask and work under pressure
  • Strong problem-solving skills and attention to detail

City: Geneva

Job Category: Marketing / Information / Media

Extent: Full time, 100%

Start date: ASAP - long term

Type of work: Staffing

Our recruitment process

This recruitment process is handled by Academic Work and it is our client’s wish that all questions regarding the position is directed to Academic Work.

Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the next phase.


  • Academic Work Switzerland