In this role, you will be responsible for ensuring smooth and efficient operations within our team, driving productivity through effective administrative support and seamless coordination of various activities.

Responsibilities:

• Provide proactive and timely support to team members in tasks related to the company's operations
• Manage general administration activities with efficiency: anticipate, prioritize and prepare information as required to ensure timely follow-up
• Coordinate the company's liquidity plan and tracking of invoices and payments
• Support generation of work orders, route contracts for signature and ensure proper archiving
• Manage the portfolio of contracts and CDA
• Support the collection and archiving of intellectual property legal documents
• Actively participate in logistics by setting up contracts with carriers, organization of shipments and maintenance of inventories
• Manage organization and coordination of workshops, meetings and events
• Organize travel arrangements and logistics; manage expense report
• Help with agendacoordination, booking of meeting rooms
• Maintain the organization of the office
• Project coordination activities: index ongoing studies, setting up archiving system of projects repots and log, create and maintain Gantt chart

Profile

• Fluent in English
• Holds a Swiss Permit C or Swiss citizenship
• Significant work experience in similar function
• Demonstrated excellent project coordination skills
• Exposure to finance/accounting
• Can work in teams and independently
• Highly organized and detail oriented
• Proactive and efficient
• Skilled in in Word and Excel is mandatory, SharePoint is a plus

Application:

Write an email with your CV and motivation letter under the title “Administrative Assistant”.