523 Executive Assistant job offers


Executive Assistant (M/F)

 — Genève
30 November | Employee | 100%

Our agency has been operating since 1982 as experts in recruitment of highly skilled candidates.

We appear as the closest partner of a demanding clientele truly concerned by the choice of their future temporary and permanent co-workers.

For one of our clients in Geneva, active in the finance area, we are looking for an:

Executive Assistant (M/F)

Main responsibilities

Executive Assistant responsibilities:

  • Providing secretarial and administrative support to the CEO and to the Senior Management
  • Organizing and coordinating national and international travel arrangements (flights and hotels booking)
  • Organizing and preparing internal and external meetings as well as the related documentation/presentations as needed
  • Expense & Compliance management
  • Coordination of board and Executive Committee meetings
  • Rewriting board meeting minutes from audio recordings and taking minutes of various subcommittees
  • Managing incoming emails and correspondence in English, French and Italian, screening phone calls and mail processing (postage, express couriers, etc.)
  • Welcoming visitors, management of conference rooms and video conferences
  • Administrative support as needed to the Marketing team
  • Supporting the organisation of Roadshows
  • Expense & Compliance Management
  • Arranging entertainment, flights and accommodation (ad hoc)
  • Organizing marketing materials (document: factsheets, brochures and Ipad) for Sales 1-1 meetings (ad hoc)

Office Manager responsibilities:

  • Ensuring sufficient supply levels of all consumable (office supply and food)
  • Liaising with office suppliers and cleaning company
  • Responsible for managing office badges and access to the office
  • Managing office moves
  • Storage management
  • Printing of Business cards


  • 3+ years’ experience in a similar role
  • Bachelor’s Degree; Advanced Degree, or advanced certificate
  • Excellent verbal and written communication skills in English, French and Italian
  • Proficiency in Microsoft office applications (Work, Excel, PowerPoint and Outlook)


  • Very good interpersonal skills and service oriented
  • Timely and well organized
  • Strong execution skills
  • Proactiveness
  • Discretion

Permanent contract, 100%.


Don't wait any longer and apply online!

We'll be pleased to examine your application within discretion.

Please note that we will only reply to complete applications (resume in english, work certificates, diplomas, cover letter) matching the profile required.

Please check our website : http://www.ficoba.ch/