Management Assistant - Permanent position 100%
20.08.2019 | Employee | 100%

For its pharmaceutical partner, located in the canton of Valais, KellyScientfic is looking for a

Management Assistant
Permanent position - 100%

MISSION:
The Management Assistant is...

Management Assistant - Permanent position 100%

For its pharmaceutical partner, located in the canton of Valais, KellyScientfic is looking for a

Management Assistant
Permanent position - 100%

MISSION:
The Management Assistant is responsible for the efficient and timely running of tasks within the areas of human resources and administration, will interact directly with various members of the company's management leadership team in Monthey and will report directly to the CEO.

RESPONSABILITIES:
1. Human Resources

  • Organization and archiving of staff work contracts, job descriptions, curriculum vitaes and other staff related documents ad hoc and document updating
  • New-employee & terminating-employee related tasks, including work permits, pension fund etc
  • Monitoring and organization of staff working time (TimeBox system), holiday requests, staff absences, training and maintenance of staff presence/absence calendar & communicating overtime etc needs to external fiduciaire, reporting absences to company insurance, awareness on legal changes to company contracts
  • Assisting managers in preparation and follow-up on Mid-Year/ End-of-The-Year-Appraisals
  • Assist managers in conflict management discussions with employees
2. General Administration
  • Assist in organization of the Europe staff attendance at scientific meetings (ECCMID, ICAAC, others) & external workshops/training courses etc. including travel /hotel arrangements and post-travel reimbursements
  • Ordering of office and laboratory based materials and follow up (tracking of orders that have arrived and document archiving)
  • Assist with updates of SOPs and archiving of SOPs (electronic & printed), archiving of documents according to SOP
PROFILE:
  • +3 years' experience in an administration / human resources environment
  • Fluency in French and English required. German a plus
  • Good knowledge of Office programs (Word, Excel, Outlook)
  • Start date: As soon as possible  
Your contact at Kelly Scientific:
Amina Oumeziane and Ana Nunes
Consultant Professional Staffing Life Science

 

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