Administrative Assistant

About the job

About Us

Located in the canton of Neuchâtel, our service station combines a fuel distribution hub, a local convenience shop, and a car wash centre. To support our team on the ground and ensure rigorous management of our daily operations, we are looking for a versatile and autonomous Administrative Assistant.

Your Main Tasks

Cash and Financial Flow Control

• Verify and reconcile cash closures from the shop, fuel pumps, and car wash terminals.
• Identify, analyse, and justify any cash discrepancies or transaction anomalies.
• Prepare and monitor bank deposits.

Pre-accounting and Invoicing

• Check and match supplier invoices against delivery notes.
• Prepare monthly invoicing (QR invoices) for professional clients holding an account (fuel cards and car wash subscriptions for regional businesses and vehicle fleets) and ensure follow-up on payments and reminders.
• Prepare, organise, and send monthly accounting documents to the fiduciary.

Stock Monitoring and Supplier Relations

• Assist the manager with the administrative monitoring of shop stocks.
• Manage the administrative follow-up of maintenance contracts and technical interventions on the installations.

HR Administration and General Secretariat

• Collect and verify staff timesheets and monitor holiday planning.
• Prepare monthly payroll variables and manage routine personnel administration.
• Handle mail, emails, and telephone reception.

Your Profile

• Education: Federal VET Diploma (CFC) as a commercial employee or equivalent commercial/accounting training.
• Experience: Minimum 2 to 3 years in a similar role in Switzerland, ideally in retail, large-scale distribution, or service station management.
• Personal Qualities: Strong organisational skills, great accuracy in handling figures, discretion, autonomy, and ability to work in a dynamic operational environment.
• Languages: Proficiency in French, both spoken and written.

What We Offer

• A varied and responsible position at the heart of a local, human-scale organisation.
• A free parking space on site.
• A salary commensurate with your skills and experience.

Application Details

Do you recognise yourself in this profile? We look forward to receiving your complete application file (CV, cover letter, work certificates, and diplomas)