Versatile Finance and Administration Associate

GEFISWISS is a collective investment manager based in Lausanne, specialising in the management of real estate investment funds. The company focuses on the acquisition and enhancement of building land to develop projects with significant economic, social, and environmental impact. Its mission is to create value for its investors while actively committing to responsible and forward-looking urban development.

To provide support during a maternity leave, we are looking for a

You play a central role in the monitoring of the sales process from the marketing of properties to their acquisition by clients. In close collaboration with the Sales Manager, you ensure the administrative and operational follow-up of files, coordinate the various stages of the sale, and ensure the smooth flow of information. In direct contact with prospects and buyers, you are also able to understand their needs, inform them about the characteristics and specifics of the properties, and assist them with their adaptation requests. Your knowledge of real estate and/or construction allows you to quickly understand the challenges of the projects and provide relevant and responsive answers.

Your main tasks:

• Ensure the administrative and financial follow-up of real estate files, including the control, processing, and archiving of contracts as well as monitoring contractual commitments.
• Verify, allocate, and monitor project invoices in relation to budgets and contractual commitments.
• Prepare and execute payment orders and monitor financial operations related to projects.
• Ensure budgetary monitoring of operations, identify discrepancies, and communicate any financial deviations to the responsible parties.
• Participate in financial closings, including the processing of final statements and monitoring of company guarantees.
• Guarantee the quality, updating, and reliability of data related to the commercial portfolio to ensure a clear and up-to-date view of files.
• Be a first-level contact for prospects and buyers, understand their needs, and inform them about the characteristics and specifics of the properties.
• Support buyers in their adaptation requests, coordinate their processing with the relevant contacts, and ensure follow-up until resolution.
• Ensure the smooth flow of information between clients, the Sales Manager, project managers, and various internal and external stakeholders.

Your profile:

• Federal VET Diploma as a commercial employee (property management/construction) or equivalent qualification.
• Minimum 3 years of successful experience in real estate or construction in Switzerland.
• Language: perfect command of French with excellent writing skills.
• Qualities: rigor, precision, autonomy, and excellent priority management.

We offer:

• 5 weeks of holiday and annual closure between Christmas and New Year.
• Attractive occupational pension benefits: contributions from the first franc without coordination deduction.
• Active support for continuing education.
• Modern environment: annualised working hours with 1 day of teleworking per week.
• Stimulating work atmosphere within a young and rapidly growing team.

Work rate: 80% to 100%

Start date: 1 October 2026

Fixed-term contract until 31 March 2027

Workplace: Lausanne

Interested? Please send your complete application (CV, work certificates, diplomas) via Jobup or by email to rh@gefiswiss.ch.