Administrative Manager

About the job

Do you hold the federal diploma in accounting or an equivalent qualification and are looking for a new challenge? This role might be made for you.

The Zogbi Group is looking for its new: Administrative Manager (100%)

Join a human-sized organisation where experience truly matters. In addition to administrative management, you will be required to support Mr Zogbi in his personal affairs.

Your main tasks

· Ensure full accounting management and preparation of interim and annual closings for two bakeries-pastry shops

· Preparation of quarterly VAT returns

· Manage the entire HR processes for employees: recruitment, contract preparation, permit applications and other legal documents.

· Manage payroll, social security contributions and personal insurance (AHV, accident insurance, daily sickness benefits, maternity insurance, occupational pension scheme).

· Contribute to the continuous improvement of internal processes and digital work tools

In addition to managing the two bakeries, you will support Mr Zogbi in his private affairs, notably relating to property rentals:

· Analytical accounting of buildings

· Heating cost statements

· Management of rent payments

· Handling any formal reminders

· Payment of charges

· Communication with the relevant authorities

Level of autonomy

Operational autonomy in managing accounting and HR processesValidation of complex technical questions and major recommendations with the fiduciary

Responsibilities and decisions

Support Mr Zogbi in all HR and accounting processesGeneral accounting management, payment handling, VAT returns, salaries and interim documentsCompliance with legal deadlines related to various processesConcrete proposals for process optimisation

Hierarchical framework

Direct reporting to Mr ZogbiCoordination with bakery managers, especially for HR matters and information necessary for proper accounting management.

Your profile

Federal diploma as a finance and accounting specialist or federal diploma as a fiduciary agent (with 4 to 8 years of experience in a Swiss fiduciary or autonomous administrative management of an SME)Strong command of accounting and social insurancesLanguages: fluent French and English | Portuguese or German appreciatedReliable, structured personality, comfortable with responsibilities and autonomous administrative management of a small business

Workplace: Sullens (VD)