Office Manager 20-40%

About the job

Do you love it when everything runs smoothly, the office shines, and the technology just works? Do you enjoy working independently, have an eye for detail, and want to be the good spirit behind the scenes of a dynamic company? Then Yousty is the right place for you.

Yousty.ch is the leading vocational training portal in Switzerland. We bring together students, parents, and training companies and support young people on their path into the professional world.

As an Office Manager (20–40%), you take on a central role at the interface between facility management, basic IT support, and general organisation. You ensure that our office infrastructure is perfectly organised, our team can work optimally, and everyone, from employees to guests, feels completely comfortable in the office.

We are not looking for someone who just works by checklist. We seek a thoughtful, reliable, and solution-oriented personality who takes responsibility, likes to tackle things independently, and can also look beyond their own area of responsibility.

Your tasks 💥

Office, Infrastructure & Facility Management

• Daily feel-good atmosphere: You ensure cleanliness, order, material availability, and an inviting atmosphere throughout the office.
• Partner & service provider coordination: You coordinate office cleaning, catering/kitchen (hygiene & expiry dates), as well as maintenance and upkeep of the office infrastructure.
• Contract & document management: You manage rental matters, contracts, and relevant company documents with a clear, accessible structure (physical & digital).
• Storage & material management: You efficiently and proactively control stocks of office supplies, kitchen inventory, and consumables.

IT Asset Management & Tech Support (1st Level)

• Device & hardware management: You look after our IT equipment (Mac devices, accessories, printers) from issuance through inventory and maintenance to return.
• Meeting technology: You manage, set up, and support our Logitech meeting systems and hybrid conference rooms.
• Hands-on IT support: You are the first point of contact for IT questions, minor technical problems, and organise updates or repairs.

What you bring 🧠

Professional

• You have a commercial apprenticeship certificate (KV EFZ) or a comparable commercial/administrative qualification (e.g. in office management, facility management, or administration).
• You have experience in supporting IT hardware (Mac systems, printers) and video conferencing systems (e.g. Logitech).
• You are proficient with Google Workspace, MacOS, and ideally have experience with digital organisation tools such as Asana.
• You have practical knowledge in contract management, document organisation, as well as storage and mobility management (SBB GA, pool car).
• You have very good German skills and work carefully and with a good command of style.

Personal

• Order & organisation are your strengths: You work independently, extremely structured, and always keep an overview even with many parallel tasks.
• You are a doer: You see where something is missing or needs optimisation and immediately look for a viable solution.
• Service orientation: With your friendly, open manner, you are a valued contact person for team members, guests, and external partners.
• You think ahead: You do not wait for instructions but act proactively and ask targeted questions if anything is unclear.
• Communication skills & team spirit: You do not think in terms of "That is not my task," but rather "How do we keep the office running together?".

What to expect with us 💙

At Yousty, you can expect:

• A varied range of tasks with plenty of scope for shaping office management
• The opportunity to contribute your own ideas and actively help shape modern workplace structures
• Flat hierarchies, short decision-making paths, and an open culture of addressing each other informally
• A young, motivated, and straightforward team as well as regular team events
• A modern workplace right at Zurich Main Station
• Flexible part-time options (20–40%), ideally compatible with other projects, studies, or family

Ready for the next step? 🎯

If you love order, enjoy taking responsibility, and are keen on a versatile role in a young, dynamic company, we want to get to know you.

We look forward to your application!