Executive Assistant

About the job

A historic player in architecture in French-speaking Switzerland, CCHE offers much more than projects. The multidisciplinary teams involved in the office's developments approach each project from a cross-cutting perspective, nourished by more than 25 complementary professions spread across 9 activity sites. The CCHE group is in constant evolution and now includes 6 locally rooted subsidiaries, offering their expertise throughout the architectural production chain, strengthened by 3 companies providing complementary services in the fields of digital, construction, or real estate expertise. The synergies and complementarity between the sites allow the deployment of projects at all scales (landscape architecture, urban planning, architecture, interior architecture, design and realisation) relying on innovative tools and methodologies. This desire to excel is also reflected in a commitment to various international collaborations for the realisation of ambitious projects.

To complete our team, we are looking for a:

Executive Assistant (80-100%)

Your mission:

Administrative support to partners and project managers in all activities related to acquiring new projects and clients.

Your main tasks:

• Coordination and preparation of tender dossiers;
• Management of schedules, deadlines and administrative follow-up of tenders and competitions;
• Preparation, formatting and follow-up of fee proposals and SIA contracts;
• Creation, formatting and proofreading of presentations, dossiers, letters, etc.;
• Organisation and coordination of events, travel, meetings and training;
• Organisational support to management members and anticipation of their needs;
• Management and updating of the CRM as well as data related to clients and opportunities;
• Contribution to the improvement of tools, processes and working methods related to acquisition.

Your profile:

• Holder of a commercial employee CFC or equivalent training, you master the MS Office suite on Mac. Knowledge of InDesign software is an additional asset;
• Native French speaker, you have excellent spelling and good writing skills. German and/or English are additional assets;
• You have experience in construction, architecture, real estate or a similar professional environment;
• You are an organised, rigorous and responsive person, with an excellent sense of priorities and a real ability to manage several files simultaneously, while having a creative mind;
• You know how to be autonomous and take initiative while working effectively in a team and in collaboration with various interlocutors;
• You reside in Lausanne or its agglomeration.

Start date: immediately or to be agreed

If you wish to join a company founded on integrity, commitment and team spirit, while benefiting from a professional and dynamic environment, we look forward to receiving your complete application (cover letter, CV, work certificates and diplomas) via Jobup exclusively.

An incomplete application or one not matching the job profile will not receive a response.