Executive Assistant

Key Responsibilities

Executive & Calendar Management

• Coordinating, scheduling, and managing complex calendars for the executive and his team

• Organising meetings in person and via video conferencing (Zoom / MS Teams)

• Providing calendar support to other team members when required

Personal & Family Support

• Booking medical appointments, restaurants, transportation

• Acting as the main point of contact for family members for various requests

• Liaising with external parties on behalf of the family

Travel & International Logistics

• End-to-end organisation of professional and private travel, including:

  • flight bookings

  • visa applications

  • accommodation and ground transfers

  • meeting coordination

  • preparation of detailed itineraries when required

Administrative & Financial Follow-up

• Submission and follow-up of expenses

• Maintaining records of invoices, payments, and refunds (including medical insurance claims)

• Liaising with staff on payroll-related matters

Property Management

• Overseeing the maintenance and upkeep of properties

• Coordinating contractors and service providers

• Managing renovations, repairs, and follow-up works

Profile Required

• Proven experience as an Executive Assistant / Personal Assistant in a demanding environment (senior executives, family offices, UHNW, private households)

• Outstanding priority management and organisational skills

• Strong ability to anticipate needs before they are expressed

• Exceptional attention to detail and follow-through

• Ability to meet strict deadlines with full autonomy

• High level of adaptability to constantly changing schedules

• Strong stress resistance and problem-solving mindset

• Absolute discretion and confidentiality

• Flexibility and availability within a structured framework

• Fluent English is mandatory (French required)