Temporary Assistant Arena SME (m/f/d)

What to expect

Due to a longer absence (maternity leave) in the Project Portfolio Management Office (PMO), there is a need for temporary support from November 2026 to June 2027. The core of your responsibilities is to support a three-person leadership team in the project portfolio. You will take on organisational and administrative tasks related to meetings, workshops, and events, relieving the leadership team in all organisational matters. You will be part of a line organisation team of four PMOs who work closely together and support each other.

Your impact with us

You assist with meetings and workshops and ensure preparation (scheduling, room organisation, catering orders, creation and sending of invitations, agenda creation, and quality assurance of topics/documents). You are significantly involved in conducting meetings (recording decisions, coordinating with guests, supporting events on site). Furthermore, follow-up tasks (organising follow-up appointments, coordinating and tracking open points, documenting and forwarding decisions to relevant committees/meetings, as well as maintaining status changes in Jira) are also part of your duties.

You draft communications in collaboration with the leadership team via email or intranet posts for employees and stakeholders in the project portfolio.

Your profile

• Experience in a support role in project management and/or as an assistant
• Excellent organisational skills
• Good knowledge of Microsoft 365, experience with Jira and Confluence is an advantage
• Independent and reliable working style
• Flexibility with changing requirements and priorities
• Accustomed to working under pressure
• Clear and audience-appropriate communication

Working with us

An exciting area and a motivated team await you. Your workload is 50% – 60% for the period from November 2026 to the end of June 2027. Flexible working hours and home office are a matter of course for us.