Archivist – Records Management Specialist

About the job

Join MSF OCG as an Archivist – Records Management Specialist!

We are looking for passionate individuals ready to contribute to our humanitarian mission.

Discover below the job details and the qualifications we seek.

Inclusivity and Diversity at MSF

Your qualifications and experience do not exactly match all the requirements?

At MSF OCG, we are committed to fostering an inclusive culture that supports and amplifies the diverse voices of our staff. We strive to create work environments where teams of people with varied backgrounds, characteristics, perspectives, ideas, and experiences collaborate to advance MSF’s social mission and improve outcomes for our patients and the communities we serve.

We understand that some people may hesitate to apply if they do not meet all the job requirements. Research shows this is especially true for women. If you believe your profile fits this role well, we encourage you to apply even if you do not meet all the listed qualifications.

We welcome applications from people of all genders, ages, sexual orientations, ethnicities, origins, religions, beliefs, disabilities, and all other diversity characteristics.

MSF does not tolerate any sexual exploitation or abuse, any form of discrimination or harassment, including sexual harassment. All shortlisted candidates will undergo reference checks.

Context & Mission

Doctors Without Borders is an independent international medical and humanitarian organisation providing care to people in need, those affected by natural or man-made disasters, and victims of armed conflicts, without discrimination and regardless of race, religion, beliefs, or political affiliation (MSF Charter).

The position aims to deploy and maintain a harmonised institutional document architecture, adapted to the operational realities of MSF-Switzerland, enabling:

• Continuity of activities despite instability (security, turnover, emergencies)
• Reduction of risks of loss of critical information
• Traceability, accountability, and institutional memory
• Adaptability to heterogeneous field contexts.

Main Responsibilities

• Maintains and adapts the lifecycle of both paper and digital documents of MSF-Switzerland, considering mission contexts
• Ensures compliance with legal retention obligations related to GDPR and archival standards
• Mitigates risks of information loss
• Ensures collection, processing, description, preservation, communication, and secure destruction of documents
• Designs and updates reference frameworks and tools to promote document management at both mission and Headquarters levels
• Ensures continuity of the ADOC unit’s activities during colleagues’ absence (digital archives documentalists)

Profile Sought

Education

• Tertiary degree or equivalent in Information Sciences or History
• Strong experience in complex/international environments is an asset

Experience

• Proven experience in managing paper archives and document lifecycle
• Experience in humanitarian work is a plus

Technical Skills

• Mastery of standards and regulations related to archives and data protection
• Knowledge of archive management and information management tools
• Competence in modelling document lifecycle
• Interest in geopolitical issues
• Knowledge of common office and collaboration tools (Microsoft 365)
• Knowledge of Atom is an asset

Languages

• French and English are the working languages at MSF-Switzerland and necessary for the position
• Any other language is welcome

Personal Qualities

• Analytical, organisational and structuring skills
• Ability for teaching, service orientation and cross-functional work
• Ability to work in a multicultural environment
• Flexibility and stress management skills

Working Conditions

• Part-time position 80% (32h/week)
• Permanent contract
• Workplace: Geneva
• Ideal start date: As soon as possible
• Gross annual salary (at 80%): from CHF 69,897 to CHF 80,486 (salary based on equivalent experience and internal salary scale).
• Paid holidays: 25 days per year, pro rata temporis, plus Swiss public holidays falling during the contract period.
• Pension fund: contribution to the pension fund (2nd pillar-LPP) covered 3/4 by MSF and 1/4 by the employee.
• Relocation assistance in case of moving from another country to Switzerland.

How to Apply

Candidates are invited to submit their application only via our recruitment platform respecting the following conditions.

• CV (maximum 2 pages)
• Cover letter (maximum 1 page)
• Documents must be written in French or English.

The application deadline is 18 October 2026.

Please note that we reserve the right to close this offer earlier if we receive a sufficient number of quality applications.

APPLY HERE

Applications will be treated confidentially.

Only shortlisted candidates will be contacted.

We do not wish to use recruitment or placement agency services.