Office Manager / Office Manager (w/m/d) 60%-100%

What you can achieve

You support the CEO and leadership team in planning and organising meetings, workshops, retreats, management updates, and other leadership forums.
You coordinate appointments and documents, record decisions and responsibilities, and reliably keep track of open tasks and deadlines.
You ensure a professional office routine and organise visits, events, meeting rooms, and other administrative processes.
You assist with internal communication and ensure structured filing and maintenance of organisational, leadership, and contract documents.
You coordinate administrative matters related to entries and exits, onboarding, recruitment appointments, workplaces, access, and internal organisational information.
You act as a central interface to internal and external contacts, bringing structure, transparency, and reliability to administrative processes.

You have a commercial apprenticeship EFZ or a comparable qualification and bring experience as an Office Manager, Executive Assistant, or in executive management assistance.
You are very proficient with Microsoft 365, especially Outlook, Teams, Word, Excel, and PowerPoint, and navigate confidently in digital work environments.
You enjoy organising, think ahead, and can independently structure, coordinate, and prioritise several parallel topics.
You work reliably, precisely, and discreetly and handle confidential information with confidence.
You impress with a friendly and professional demeanour, strong service orientation, communication skills, and tact.
You have very good German and good English skills; French skills are an advantage.

5 weeks holiday, with the option to purchase up to 10 additional holiday days or take unpaid leave

Pension fund with favourable premium sharing - approximately 2/3 are covered by us

Various discounts in our pharmacies and with other top brands

Expand skills through funded and supported training and further education as well as internal development opportunities

Family-friendly with 16 weeks maternity leave (100% salary) and 20 days paternity leave (100% salary), as well as participation in child funds

Registered shares at preferential prices - not only engage professionally for Galenica but also invest