Secretary at the Primary Care Medicine Service - 50%

With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a reference institution at both national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here .

The Department of Community and Primary Care Medicine (DMCPR) has the societal mission to provide access to quality healthcare for all through local medicine, to ensure the management of minor medical and surgical emergencies, to promote prevention among citizens, to provide medical knowledge for judicial investigations, and to promote the health of travellers.

The Primary Care Medicine Service provides outpatient care for adult patients within primary care medicine. This service also offers outpatient emergency medical services to the population. As part of the Geneva University Hospitals’ public service missions, it provides access to care for disadvantaged populations due to their age, social, economic, or legal status (asylum seekers, those refused entry, undocumented persons, prisoners), or their lifestyle habits; if necessary, the primary care medicine service also ensures continuity of their care.

You assist the head physician and their assistant in the administrative management and organisation of the service, in clinical, academic, and research areas, ensuring the interface between the various professional sectors.

You organise meetings and conferences using institutional electronic calendars. You prepare, monitor, and archive files for the various service projects, write meeting minutes, and coordinate the follow-up of decisions made.

While responding to various requests, you independently carry out administrative activities, including managing schedules (VRH), monitoring and forwarding evaluations and staff appointments related to service projects. You ensure proper management of billing and reimbursements for research and training activities, dissemination of congresses and conferences to medical staff, and monitoring the budget allocated to the service and the head of service’s projects.

You demonstrate proactivity in performing logistical tasks arising from secretarial duties such as ordering supplies, drafting letters, and handling requests for appointments, reimbursements, or training.

Within the team, you develop close relationships with service staff and ensure continuity in the secretariat during absences. More generally, your service-oriented attitude makes you an agile and diplomatic person.

You hold a Federal VET Diploma (CFC) as a commercial employee and a diploma as a medical secretary or an equivalent qualification.

Autonomous, you have proven experience in a versatile secretarial role.

You have perfect command of French, both spoken and written, and proven writing skills. Medical terminology is easily understandable to you. Proficiency in English at B1 level or German is a real asset.

Comfortable with IT, you have an ECDL Advanced level for Word or are willing to undertake the training.

With a good team spirit, you are capable of working in a shared office with several secretaries.

You also have the tools to handle unforeseen events and manage stressful situations proactively. Finally, you demonstrate a strong sense of discretion and confidentiality.

• Start date: As soon as possible
• Number of positions: 1
• Work rate: 50%
• Job grade: 10 or 11 (depending on prerequisites)
• Contract: Permanent
• Application deadline: 13.11.2026
• Contact for information: Ms S. Tankhimovitch, secretary to the head physician, samila.tankhimovitch@hug.ch

Your application must include a motivation letter, your curriculum vitae, copies of diplomas and certificates required for the position, and the last two work certificates.

This announcement is addressed equally to women and men.

Committed to fighting unemployment, the Geneva University Hospitals encourage applications from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.