Administrative Assistant

About the job

The La Clairière Foundation is a warm and suitable living place for elderly people, offering quality facilities and a respectful environment. We are committed to creating a place where everyone can feel safe, well supported and heard. Our teams work every day to ensure the well-being of our residents with a humane and caring approach.

To complement our housekeeping and technical service, we are looking for an

Administrative Assistant

60% employment rate

Start date: to be agreed

Your main tasks:

• Ensure the administrative secretariat of the housekeeping and technical service (letters, reports, summons, minutes, archiving) and support the Manager in preparing audits and monitoring objectives.
• Plan the staff of the housekeeping, laundry, cafeteria and technical sectors, as well as monitor absences, leave and replacements.
• Use and keep up to date the quality monitoring programme (Optimiso): entry and monitoring of incidents, non-conformities and corrective actions.
• Prepare, update and distribute internal documents, forms and procedures of the service.
• Ensure the administrative follow-up of orders, delivery notes and invoices, as well as maintaining stock and equipment monitoring tables.
• Act as the interface between the Manager, the coordinators and other services, and participate in drafting minutes and reports for Management.
• Participate in the administrative process of admission and departure of residents.

Profile sought:

• Training: Federal VET Diploma as a commercial employee or equivalent administrative training; confirmed experience in a similar position is also considered.
• Required experience: Minimum 3 years’ experience in an administrative role.
• Language: Proficiency in spoken and written French.
• IT tools: Good command of IT and office software.
• Organisation: Ability to work in an organised and methodical manner, and to anticipate.
• Rigor and discretion: Reliability and sense of confidentiality in data handling.
• Communication and collaboration: Good interpersonal skills, listening skills and team spirit.
• Flexibility: Open-mindedness, flexibility in work organisation and willingness to learn.

Working conditions:

• A pleasant, attractive, dynamic and varied working environment within an interdisciplinary team that values human contact, innovation and training.
• The opportunity to become an important actor in an institution with quality facilities and an excellent reputation.
• To evolve and develop your skills in an environment that values good practices and a sense of responsibility.
• A working atmosphere based on involvement, trust, transparency and respect for others.
• Easy access (parking-public transport) and an attractive catering offer.

Our spaces are designed to offer a pleasant setting, allowing everyone to develop in the best possible conditions.

If you share our values and wish to join a caring team where respect and listening are essential, the La Clairière Foundation is made for you. Join an establishment where you can develop your skills while actively contributing to the well-being of our residents.