Stiftung Hilfswerk der Evangelischen Kirchen Schweiz (HEKS)
Zürich
Executive Assistant, 80-90%
- 28 August 2026
- 80 – 90%
- Permanent position
- Zürich
Job summary
HEKS employs over 1500 staff across 35 countries globally. Join a team committed to social justice and dignity.
Tasks
- Organize and prepare meetings for the foundation board and committees.
- Coordinate schedules, trips, and communications for the director.
- Support administrative tasks and maintain professional correspondence.
Skills
- Commercial training with a focus on executive assistance; relevant experience preferred.
- Strong organizational skills and proactive work ethic required.
- Excellent communication in German, French, and English is essential.
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About the job
HEKS employs over 1500 permanent staff. At 24 locations in Switzerland and worldwide in 35 countries, HEKS operates with 290 programmes and projects amounting to around 144 million Swiss francs. In 2024, HEKS reached approximately 16 million people with its work.
HEKS pursues the vision of a just world in which the dignity of all people is respected, peace prevails, and natural resources are preserved. The goal is a transformation on social, economic, and political levels. HEKS contributes to improving the living conditions of people in Switzerland and worldwide, asserts their rights, and raises awareness and mobilises for this purpose.
Lived diversity - Inclusion is important to us:
We welcome applications regardless of gender, nationality, ethnic origin, religion, age, or sexual orientation.
HEKS pursues the vision of a just world in which the dignity of all people is respected, peace prevails, and natural resources are preserved. The goal is a transformation on social, economic, and political levels. HEKS contributes to improving the living conditions of people in Switzerland and worldwide, asserts their rights, and raises awareness and mobilises for this purpose.
Lived diversity - Inclusion is important to us:
We welcome applications regardless of gender, nationality, ethnic origin, religion, age, or sexual orientation.
Executive Assistant, 80-90%
Are you an organisational talent with above-average service orientation, think proactively, and keep an overview even in a dynamic environment and under time pressure? Do you work independently, precisely, reliably, and are familiar with digital tools? Do you appreciate working with different stakeholders and is communication (written and oral) one of your strengths? Then we look forward to meeting you.
We are looking for our headquarters for our executive team immediately or by arrangement a
These are your main tasks:
- Organisation, preparation, and follow-up (mostly including minute-taking) of meetings of the Board of Trustees, its committees, the Audit Committee, the Staff Welfare Foundation, as well as a trilateral internal meeting
- Coordination of appointments, meetings, appearances, and business trips of the Director including documentation
- Preparation of communication to employees from the supervised bodies
- Secretariat of the Presidency
- Administrative and coordinative support of the Service Division Management in Executive Board matters
- Ensuring professional correspondence of the Directorate across various communication channels
- Responsibility for structured document management, maintenance of the organisation-wide manual, and archiving of Board of Trustees documents
- Support of the Executive Team Management with administrative tasks including deputising during absence
Ideally, you bring the following:
- Commercial basic training with further education as an Executive Assistant with a federal diploma or a comparable qualification
- Several years of experience in a demanding assistant role at C-level
- Strong organisational skills as well as a structured, forward-looking, and independent working style
- Great talent for organisational and coordination tasks as well as pronounced prioritisation skills and initiative
- Target-group appropriate, clear, and appreciative communication in writing and orally with internal and external stakeholders at all hierarchy levels
- Confident German as well as very good French and English skills
- Very good MS Office skills and flair for working with digital (AI) tools
What you can expect from us:
- You will have a responsible and varied role in a dynamic organisation committed to social justice and the preservation of human dignity in Switzerland and globally. You will work closely with the Director and strategic bodies, actively shape processes, contribute to the efficient preparation and implementation of decisions, and act as a hub for information flow between the bodies.
- We offer modern and flexible working conditions
- Look forward to a collegial working environment, short decision-making paths, and a meaningful and impactful role – right in the heart of a committed NGO.
Would you like to join the HEKS team?
Then we very much look forward to receiving your application by 19 September 2026 via our application tool. Please understand that applications by email or post cannot be processed.
For further information, Cornelia Reinhard is happy to assist you at telephone 044 360 88 40.
More information about HEKS can be found at www.heks.ch.
Then we very much look forward to receiving your application by 19 September 2026 via our application tool. Please understand that applications by email or post cannot be processed.
For further information, Cornelia Reinhard is happy to assist you at telephone 044 360 88 40.
More information about HEKS can be found at www.heks.ch.
