Employee Administration & HR Coordination 80 - 100% (m/f/d)

What is my role?

You will be the central hub in a dynamic research environment, ensuring that everything runs smoothly administratively. Your tasks are varied and diverse:

• You support the management in all administrative and organisational matters and keep track of appointments and pending tasks

• Access management is in your hands: you process applications, manage permissions, and take care of badge administration

• You organise meetings and sessions from A to Z, from preparation through minute-taking to follow-up

• You are the first point of contact for internal and external enquiries and ensure a smooth flow of information

• Planning team events, functions, and business trips also falls within your remit

• If needed, you step in to assist with HR administration and support the team during absences

• Maintaining distribution lists, managing keys and badges, as well as general secretarial duties complete your profile

What do I need to be successful?

You bring a solid commercial education and ideally further training as an executive assistant or a comparable qualification. What is important to us:

• You are a genuine organisational talent with a quick grasp and work independently, proactively, and precisely

• Your German skills are confident and you communicate securely in English as well

• You are proficient with MS Office (Word, Excel, Outlook) and have a good technical understanding

• Discretion and a strong service orientation are natural to you

What are my benefits?

Our client offers you a modern working environment with real advantages:

• Fair, market-appropriate remuneration according to the public salary system with attractive social benefits

• Comprehensive training opportunities and targeted support for your professional development

• Discounted catering offers and numerous other benefits

• A diverse sports programme to promote your health

• Free advisory services on career and personal matters

• An inspiring environment with exciting topics and plenty of scope for creativity

• Initially a fixed-term contract for 1 year with a very good prospect of extension

What distinguishes the company?

Our client is a renowned research institution dedicated to excellence in science and teaching. The organisation combines local roots with global networking and actively promotes equal opportunities and sustainable development. With a strong culture of care and clear ethical principles, it offers an inspiring working environment.

Languages
German: C2 - Native level
English: B2 - Very good

Work location
Bern

Vacancy number
VA-VAH-AKA