Assistant to the Department Management ED

Assignment: You support the department management in organisational and administrative matters, especially in day-to-day business, and are part of a motivated, dynamic team.

Organisation and coordination of daily business: Independent appointment management, correspondence, organisation of meetings and coordination of speeches and greetings of the head of the department. Administrative support for the Secretary-General and the Legal Department.

Business control and coordination in Axioma: Management of business control in Axioma (specialist application), task allocation, monitoring of pending items and deadlines as well as records management.

Management of government business: Monitoring of workflows and deadlines, preparation of files for meetings, management of government council decisions as well as records management.

Social skills: Communication and teamwork skills, empathy as well as the ability to act calmly and solution-oriented in stressful situations are required.

Experience: Many years of experience in administrative support, ideally in cantonal administration. Knowledge of records management, appointment management and the use of business management software such as Axioma. Experience in communication with internal and external bodies.

Personality: We are looking for an organised, solution-oriented and communicative personality who works independently, is discreet and a team player. Flexibility, resilience and the ability to act appropriately in a dynamic environment are essential.

Education: Completed vocational training (3 years) in the commercial field, ideally with a Federal Certificate of Competence (E-profile). Further training as an executive assistant with a federal certificate of competence or a comparable qualification is expected.

Language: You convince with very good German skills in spoken and written form. Knowledge of French and English is an advantage and rounds off your profile.

The General Secretariat is the planning and coordination office of the department. It is responsible for policy preparation, supports the department management, accompanies cross-sectional and departmental projects and manages the strategic planning of the department. The General Secretariat includes the Legal Department, Records Management, Policy Preparation and Projects, the Strategy Office, the St. Jakobshalle as well as the Secretariat of the Education Council. The work of the General Secretariat is of great importance for the efficient operation of the Department of Education.

The Department of Education of the Canton of Basel-Stadt shapes and manages the educational landscape from kindergarten to vocational training. It promotes equal opportunities, quality and innovation in schools and care facilities. Through the collaboration of teachers, parents and partners, the department focuses on holistic support for children and young people as well as the further development of educational and integration offers in the canton.