Administrative Assistant - Zone AOA

Position Snapshot

Location: Vevey, Switzerland

Company: Société des Produits Nestlé S.A.
Act. Rate: Part-Time Act. Rate 80%
Type of contract: Permanent contract

Start date: As soon as possible

What we offer at Nestlé

Exciting opportunities to develop your career your way; across different brands, businesses, functions, and regions.

Flexible working arrangements - facilitating creativity and collaboration.

A culture of respect, with diversity, equity and inclusion at its core. Learn more here .

A dynamic international environment empowering you to learn, develop and grow.

Don't hesitate to connect with us during the recruitment process to learn more.

Position Summary

As an Administrative Assistant you will provide high-quality support to the Head of Communication Zone AOA and the team, ensuring smooth coordination of agendas, travel, meetings, and internal processes. Additionally, you will contribute to communication efforts through content coordination, event planning, and performance tracking.

A Day in the Life of an Administrative Assistant

• Manage the Head of Communication's agenda, prioritizing meetings and ensuring alignment with different priorities
• Coordinate and prepare meetings, including logistics, documentation, and follow-ups, both in-person and virtually
• Manage travel arrangements for the Head of Communication and team & process travel expenses in line with the Nestlé Policy
• Organize internal and external events, coordinate functional and Zone-wide townhalls and webcasts including logistics, invitations, and materials, ensuring smooth execution; support the hosting of official delegations and special guests, ensuring a professional and welcoming experience
• Publish internal documents and newsletters on the intranet, ensuring timely dissemination of information
• Track and analyze the performance of communications on internal and external social media, generating KPIs for future content planning
• Act as a super-user or champion for new tools and processes related to Corporate Communication, supporting adoption and providing guidance to the team
• Lead or support special communication projects as needed, ensuring timely delivery and alignment with departmental objectives

What will make you successful

• Solid experience as an Administrative Assistant supporting senior leaders

• Experience in communication or corporate affairs environments
• Familiarity with internal communications, event coordination, and content publishing is highly valued
• Trustworthy and capable of thriving in a multicultural, dynamic environment, working across time zones and cultures

• Proactive, service-oriented team player
• Flexible and agile in engaging with stakeholders at all levels

• Excellent communication and organizational skills
• Hands-on experience with digital tools and platforms

• Proficiency in Microsoft Office collaboration tools (PowerPoint, Teams, SharePoint, Concur) and basic analytics tools
• Fluency in English and French

Nestlé is committed to the accessibility of its recruitment process. If you require an adaptation during the recruitment process, please do let us know so we can support you effectively. All information will be treated confidentially.